Accounting Specialist

4 weeks ago

Petaluma, United States STG Asset Management Full time $70,000 - $75,000
Job DescriptionJob Description

This role is 100% In-Person at our Headquarters in Petaluma, CA. 

 

Performs a wide variety of standard accounting functions in the areas of Accounts Receivable, Cash Receipts, and Billing; this position is responsible for verifying that tenants are billed properly, and that accurate statements are produced and mailed in a timely manner.

 

ESSENTIAL FUNCTIONS:

· Utilizes automated accounting system software and Microsoft Office software.

· Processes accounts receivable using planning and judgement in the following:

· Collect, reconcile, classify and enter all charges for each property and management company.

· Enter, allocate and post deposits/payments to the correct tenant and general ledger account in a timely manner.

· Prepare bank deposits and make sure they are accurate and mailed in a timely manner.

· Process all tenant moves outs

· Maintain tenant database including billing increases (including CPI rent escalation), status and system CAM billing requirements

· Process monthly tenant utility billings and misc. bill backs

· Monitor AR aging reports; make best efforts to collect all unpaid balances by working with Accounting Manager and/or Property Manager and sending late notices.

· Reconcile accounts receivable and billing monthly.

· Produce and distribute month-end reports.

· Perform analysis as required to resolve tenant/property management questions

· Calculate and bill monthly management fees and Association Management fees

· Calculate and bill monthly leasing override fees

· CCR Annual updates and additions – applies to all government tenants

· Assists, as required, in preparation of other accounting reports, budgets, schedules and tasks as requested by Accounting Manager.

· Meet with Property Management team weekly to discuss AR aging issues.

· Do your best to resolve any problems and discrepancies and provide account reconciliation.

· Maintains a variety of files.

· Verifies all calculations for accuracy and consistency.

· Backup to AP when required

SUBSIDIARY FUNCTIONS:

· Must have a clear understanding of full accounting cycle and help support other team members when necessary.

· Performs related work as required.

KNOWLEDGE/SKILLS:

Strong working knowledge of Accounts Receivable functions, practices and procedures. Have a clear understanding of accrual accounting procedures. Basic knowledge of general office practices and procedures. An understanding of network computer systems and the ability to operate a computer workstation. Uses independent judgement to coordinate special projects and may require coordinating with other departments and department managers. Strong ability to plan and prioritize workflow; clear and concise communication skills, both written and verbal; detail oriented, versatile and flexible. Knowledgeable of general ledger, account analysis and journal entries. Proficient with Excel, Microsoft Word and accounting software.

QUALIFICATIONS:

Five years’ experience in A/R, A/P, and billing.

Basic accounting knowledge for real estate activities

EDUCATIONAL REQUIREMENTS:

Two years education beyond high school or equivalency

Advance training in accounting a plus.

SUPERVISORY RESPONSIBILITY:

None

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

· While performing the duties of the job, employee is required to stand, walk; sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear.

· Employee must occasionally lift and/or move up to 25 pounds

· Specific vision abilities required by the job include close vision, distance vision color vision, peripheral vision, depth perception, and the ability to adjust focus. Vision to read printed materials and a computer screen

· Hearing and speech to communicate in person and over the telephone

· Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions

REPORTS TO: Accounting Manager

Company DescriptionSTG Asset Management is a commercial real estate firm. We own and manage properties in the Western US, as well as in Illinois, Alaska and Hawaii. STG is a privately held and funded group of commercial real estate investment companies that has built a reputation of success in acquiring, developing and managing sub-performing or under-achieving properties.
STG has used its management and development expertise to provide a commercial real estate “product” that anticipates and meets the needs of its tenants while concurrently energizing the local communities in which they do business.Company DescriptionSTG Asset Management is a commercial real estate firm. We own and manage properties in the Western US, as well as in Illinois, Alaska and Hawaii. STG is a privately held and funded group of commercial real estate investment companies that has built a reputation of success in acquiring, developing and managing sub-performing or under-achieving properties.\r
STG has used its management and development expertise to provide a commercial real estate “product” that anticipates and meets the needs of its tenants while concurrently energizing the local communities in which they do business.

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