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Accounting Specialist, Accounts Receivable

2 months ago

Petaluma, United States Pop-Up Talent Full time $70,000 - $75,000
Job DescriptionJob Description

Accounting Specialist I – AR
Petaluma, CA 94954

  • FLSA: Non-Exempt
  • Reports To: Accounting Manager
  • Coordinate with: All departments
  • Position located at: 1304 Southpoint Blvd, Ste 280 Petaluma, CA 94954


SUMMARY:

  • Performs a wide variety of standard accounting functions in the areas of Accounts Receivable, Cash Receipts, and Billing; this position is responsible for verifying that tenants are billed properly, and that accurate statements are produced and mailed in a timely manner


ESSENTIAL FUNCTIONS:

  • Utilizes automated accounting system software and Microsoft Office software
  • Processes accounts receivable using planning and judgement in the following:
  1. Collect, reconcile, classify and enter all charges for each property and management company
  2. Enter, allocate and post deposits/payments to the correct tenant and general ledger account in a timely manner
  3. Prepare bank deposits and make sure they are accurate and mailed in a timely manner
  4. Process all tenant moves outs
  5. Maintain tenant database including billing increases (including CPI rent escalation), status and system CAM billing requirements
  6. Process monthly tenant utility billings and misc. bill backs
  7. Monitor AR aging reports; make best efforts to collect all unpaid balances by working with Accounting Manager and/or Property Manager and sending late notices
  8. Reconcile accounts receivable and billing monthly
  9. Produce and distribute month-end reports
  10. Perform analysis as required to resolve tenant/property management questions
  11. Calculate and bill monthly AMI management fees and Association Management fees
  12. Calculate and bill monthly AMI leasing override fees
  13. CCR Annual updates and additions – applies to all government tenants
  • Assists, as required, in preparation of other accounting reports, budgets, schedules and tasks as requested by Accounting Manager or Director of Accounting
  • Meet with Property Management team weekly to discuss AR aging issues
  • Do your best to resolve any problems and discrepancies, and provide account reconciliation
  • Maintains a variety of files
  • Verifies all calculations for accuracy and consistency
  • Backup to AP when required


SUBSIDIARY FUNCTIONS:

  • Must have a clear understanding of full accounting cycle and help support other team members when necessary
  • Performs related work as required


KNOWLEDGE/SKILLS:

  • Strong working knowledge of Accounts Receivable functions, practices and procedures
  • Have a clear understanding of accrual accounting procedures
  • Basic knowledge of general office practices and procedures
  • An understanding of network computer systems and the ability to operate a computer workstation
  • Uses independent judgement to coordinate special projects and may require coordinating with other departments and department managers
  • Strong ability to plan and prioritize workflow; clear and concise communication skills, both written and verbal; detail oriented, versatile and flexible
  • Knowledgeable of general ledger, account analysis and journal entries
  • Proficient with Excel, Microsoft Word and accounting software


QUALIFICATIONS:

  • Five years’ experience in A/R, A/P, and billing
  • Basic accounting knowledge for real estate activities


EDUCATIONAL REQUIREMENTS:

  • Two years education beyond high school or equivalency
  • Advance training in accounting a plus


SUPERVISORY RESPONSIBILITY:

  • None


PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

  • While performing the duties of the job, employee is required to stand, walk; sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear
  • Employee must occasionally lift and/or move up to 25 pounds
  • Specific vision abilities required by the job include close vision, distance vision color vision, peripheral vision, depth perception, and the ability to adjust focus. Vision to read printed materials and a computer screen
  • Hearing and speech to communicate in person and over the telephone
  • Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions


The above statements describe the essential functions and qualifications needed for people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Actual job responsibilities may change at management’s discretion, without notice.

req24-00833