Project Coordinator at Headquarters

3 weeks ago

Santa Monica, United States Headquarters Full time
Job DescriptionJob Description

911 Covid Testing is looking for one Project Coordinator to join our 100+ person strong team. We are located on 1515 Ocean Ave. in the City of Santa Monica Our ideal candidate is attentive, ambitious, and engaged. The Project Coordinator is responsible for coordinating and organizing our ongoing projects, collaborating closely with internal and external stakeholders, as well as various team members. 

ESSENTIAL DUTIES:

  • Manage ongoing projects related to our patient scheduling software and partner lab information system, collaborating closely with our partner labs and scheduling software entities.
  • Tracking and reporting of a high volume of data and the quality assurance of it according to the standards of the project.
  • Tracking and reporting of the efficiency and effectiveness of testing services, ensuring timely delivery of test results as per customer quality requirements.
  • Identifying root causes of any patient result issues, related to our partner lab and/or patient scheduling software.
  • Ensure projects are being executed according to scope and schedule.
  • Plan and coordinate several moving pieces independently or in cooperation with other team members according to the project needs.
  • Communicate with internal and external stakeholders.
  • Provide training and technical guidance to team members as needed to contribute to process improvement.
  • Work closely with our Outreach and Client Relations teams to address program needs for clients and special events.
  • Responsible for various office administrative tasks and related projects.

ESSENTIAL JOB QUALIFICATIONS & COMPETENCIES:

Proven success in the following job competencies:

  • Honesty; has honest, direct, and factual communication and actions with internal and external customers.
  • Collaboration; proactive in building supporting, nurturing, and service-oriented relationships with employees; works collaboratively to resolve problems and enhance productivity; Remains open to others' ideas and tries new things.
  • Integrity & Loyalty; conducts self with high level of ethics and makes decisions with honest intentions that are in the best interest of the company and employees. Keeps commitments; inspires the trust of others; Works with a high level of integrity and ethically; Upholds organizational values.
  • Humble; conducts self and treats all employees with respect; without arrogance, degradation, or coercion; treats all employees with equal regardless of position/status.
  • Innovation; constantly searches for best practices in technology, services, and procedures. Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas.
  • Analytical: Highly detail-oriented, proficient with managing, editing, analyzing large volumes of complex numerical data. 
  • Flexible; considers others point of view to find the best solution for customer and company; proven ability to be flexible and adapt to change; adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays.
  • Problem Solving: Uses a professional, neutral/unbiased, and highly diplomatic inter-personal approach.
  • Interpersonal: Customer focused and effective relationship-building skills; ability to effectively interact with all employee levels; frontline, Managers, Directors, Executives; 
  • Diversity: Strong commitment to diversity and equality in a company culture.
  • Communication: Strong communication (verbal and written) and presentation skills.
  • Multi-Tasking: Ability to operate under pressure in a fast paced environment; able to deliver effective results, meet tight deadlines and targets.

EXPERIENCE:

  • 1 - 2 years of experience tracking data and QA.
  • 1 - 2 years of experience in project coordination.
  • Excellent spreadsheet/tracker skills, preferably within Google Workspace and Excel
  • Enjoy working in a fast-paced environment and the ability to work in a multicultural global environment, with tight deadlines, multi-site teams, and different projects simultaneously.
  • Project experience in testing, language technology, localization or other relevant domains it's an advantage.
  • Ability to learn new technology and tools.
  • Ability to keep projects on track while supporting project artifacts and communications.
  • Excellent analytical and problem-solving skills.
  • Desirable qualities: multitasking, proactive, solution-oriented, eye for detail, good with numbers.
  • Experience with interaction with customers and finding solutions to their needs.

EDUCATION:

  • Bachelor’s degree or relevant work experience required.

We are looking forward to hearing from you.

  • Labeling Project Coordinator

    2 weeks ago

    Santa Monica, United States LanceSoft Inc Full time

    Title : Labeling Project Coordinator Location : Santa Monica, CA Job Description: Work with functional groups including Regulatory Affairs, Quality Assurance, Marketing, Packaging and Manufacturing to develop requirements for labeling text. Additionally, partner with Marketing and Regulatory to develop and finalize content and product branding elements of...

  • Labeling Project Coordinator

    2 days ago

    Santa Monica, United States Planet Pharma Full time

    We are seeking a highly motivated individual to join our Commercial Labeling Operations team as a Labeling Designer/Coordinator embedded within our Supply Chain department. As part of this opportunity, the incumbent will work with functional groups including Regulatory Affairs, Quality Assurance, Marketing, Packaging and Manufacturing to develop requirements...

  • Labeling Project Coordinator

    2 weeks ago

    Santa Monica, United States Planet Pharma Full time

    We are seeking a highly motivated individual to join our Commercial Labeling Operations team as a Labeling Designer/Coordinator embedded within our Supply Chain department. As part of this opportunity, the incumbent will work with functional groups including Regulatory Affairs, Quality Assurance, Marketing, Packaging and Manufacturing to develop requirements...

  • Labeling Project Coordinator

    3 weeks ago

    Santa Monica, United States Planet Pharma Full time

    We are seeking a highly motivated individual to join our Commercial Labeling Operations team as a Labeling Designer/Coordinator embedded within our Supply Chain department. As part of this opportunity, the incumbent will work with functional groups including Regulatory Affairs, Quality Assurance, Marketing, Packaging and Manufacturing to develop requirements...

  • Production Coordinator

    4 weeks ago

    Santa Monica, United States RDL Full time

    RDL is looking for an Production Coordinator to help develop and execute effective entertainment marketing programs that create awareness and promote our roster of clients, particularly our coffee client Lavazza and Stellantis. The Production Coordinator will work closely with the VP of Events & Partnerships to manage client day to day processes, campaigns,...

  • Scheduling, Coordinator

    2 weeks ago

    Santa Monica, United States Game Show Network Full time

    Position: Coordinator, Scheduling Reporting to: Manager, Scheduling Location: Santa Monica, CA Game Show Network's Scheduling & Acquisitions department is looking for a Scheduling Coordinator to join the team. This position will consist of varied projects on an as-needed basis, including but not limited to coordinating with other members of the scheduling...

  • Care Coordinator

    3 weeks ago

    Santa Monica, United States CLARE|MATRIX Full time

     Job Title: Care Coordinator (Case Manager)Reports to: Program ManagerAbout CLARE|MATRIX: CLARE|MATRIX is a nonprofit organization providing effective and compassionate treatment, recovery, and prevention services for alcoholism and substance abuse to individuals, families, and the community.Since 1970, CLARE|MATRIX has provided quality substance abuse and...

  • Labeling Designer/coordinator

    1 month ago

    Santa Monica, United States Fladger Associates Full time

    **Responsibilities**: - Excellent employment opportunity for a Labeling Designer/Coordinator in the Santa Monica, CA area. - We are seeking a highly motivated individual to join our Commercial Labeling Operations team as a Labeling Designer/Coordinator embedded within our Supply Chain Department. - As part of this opportunity, the incumbent will work with...

  • Senior Project Manager, Tenant Improvements

    3 weeks ago

    Santa Monica, United States Douglas Emmett Full time

    Job DescriptionJob DescriptionThe minimum requirements and competencies are as follows:4 year Construction Management degree or equivalent (preferred)5 + years of tenant improvement interior construction. High Rise office preferred.Project scheduling abilities, and scheduling software fluency.Job Costing understanding, proficiency and fluent with industry...

  • Studio Coordinator

    3 weeks ago

    Santa Monica, United States 24 Seven Talent Full time

    Location: Santa Monica, CADuration: 9 month ContractPay: $32/hrTitle: Studio Coordinator Responsibilities:Operate a wide range of assignments and equipment within the studio.Operate cameras, recording equipment, lighting and recording process successfully and on the highest level, ensure equipment is prepared and ready for recording sessions.Perform the...

  • Coordinator, Logistics

    3 weeks ago

    Santa Monica, United States Beautycounter Full time

    At Beautycounter, we go beyond clean to get safer beauty into the hands of everyone. Launched in 2013 as a direct-to-consumer beauty brand and acquired by the Carlyle Group in April 2021, we develop and distribute roughly 100 beauty products across skin care, makeup, and personal care, serving both the United States and Canada. In addition to...

  • Project Engineer for General Contractor in Santa Monica

    4 days ago

    Santa Monica, United States Streamline Builders Inc Full time

    Job DescriptionJob DescriptionOffice is in Santa Monica, Monday - Friday, 8:am - 5:pm Benefits • Paid Time Off • Health Insurance • 401K Plan Essential Responsibilities ·      Initiate and Track the exchange of information among internal and external personnel, clients, designers, subcontractors, vendors, and suppliers. ·      Create and...

  • Product Labeling Designer/coordinator

    1 month ago

    Santa Monica, United States Fladger Associates Full time

    Responsibilities: - Excellent employment opportunity for a Labeling Designer/Coordinator in the Santa Monica, CA area. - We are seeking a highly motivated individual to join our Commercial Labeling Operations team as a Labeling Designer/Coordinator embedded within our Supply Chain Department. - As part of this opportunity, the incumbent will work with...

  • Assistant Study Coordinator, Orthopaedic Surgery

    4 weeks ago

    Santa Monica, California, United States UCLA Health Full time

    The Assistant Clinical Research Coordinator assists the Clinical Research Coordinator and/or Senior Clinical Research Coordinator in contributing to the overall operational management of clinical research/trial/study activities. You recognize and perform necessary tasks to assist the Clinical Research Coordinator and/or Senior Clinical Research Coordinator...

  • Legal Marketing Technology Coordinator

    1 week ago

    Santa Monica, United States Rufca Recruiting Full time

    Senior Marketing Technology Coordinator is needed to join an established California-based law firm. The Senior Marketing Technology Coordinator plans and executes assignments and projects related to Practice Group webinars, our online subscriber-based law firm library, and On-Demand platform as well as designs marketing materials, including digital and...

  • Project Coordinator

    1 day ago

    Santa Fe Springs, United States Universal Metro, Inc. Full time

    **DESCRIPTION**: - Dedication to produce excellent work daily. - Communicates effectively with customers, installation crews, distributors, and management and is responsive when working in a remote setting - Cordial, attentive, and responsible individual. - Thinks “outside the box” and possess a “Get it Done” attitude. **RESPONSIBILITIES**: -...

  • Clinical Research Coordinator, Santa Monica

    2 weeks ago

    Santa Monica, United States UCLA Health Full time

    General Information Press space or enter keys to toggle section visibility Work Location: Santa Monica, USA Onsite or Remote Flexible Hybrid Work Schedule Monday - Friday, 8:00am - 5:00pm Posted Date 04/08/2024 Salary Range: $32.65 - 52.53 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 15144 Primary Duties and...

  • Clinical Research Coordinator, Santa Monica

    2 weeks ago

    Santa Monica, United States UCLA Health Full time

    General Information Press space or enter keys to toggle section visibility Work Location: Santa Monica, USA Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 8:00am - 5:00pm Posted Date 04/03/2024 Salary Range: $32.65 - 52.53 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 14949 Primary Duties and...

  • Clinical Research Coordinator, Santa Monica

    2 weeks ago

    Santa Monica, United States UCLA Health Full time

    General Information Press space or enter keys to toggle section visibility Work Location: Santa Monica, USA Onsite or Remote Flexible Hybrid Work Schedule Monday-Friday; 8:00am-5:00pm Posted Date 01/03/2024 Salary Range: $32.65 - 52.53 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 11868 Primary Duties and...

  • Clinical Research Coordinator, Santa Monica

    2 weeks ago

    Santa Monica, United States UCLA Health Full time

    General Information Press space or enter keys to toggle section visibility Work Location: Santa Monica, USA Onsite or Remote Flexible Hybrid Work Schedule Monday - Friday, 8:00am - 5:00pm Posted Date 04/03/2024 Salary Range: $32.65 - 52.53 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 14948 Primary Duties and...