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Executive Assistant
2 months ago
We have teamed up with one of San Diego’s largest research organizations and they are seeking a highly organized Executive Assistant to support the COO/ CFO. The ideal candidate will be a detail-oriented professional with excellent communication skills, can effectively manage a wide range of administrative and executive support tasks, and have a great can-do attitude. We are seeking someone with a bachelor’s degree, 2- 5 years of experience, and a positive personality. If you excel in fast-paced environments and thrive on being the right hand to a dynamic leader this position is for you
Executive Assistant
Salary: $80-90k, based on experience
Location: La Jolla, 4 days in office/ 1 day remote
Direct Hire
RESPONSIBILITIES DUTIES:
· Oversee the day-to-day operations of the COO's office
· Organize and coordinate internally and externally facing meetings, conferences, and events, managing logistics, agendas, materials, and minutes
· Proactively identify and address issues that may impact the COO's effectiveness and provide solutions and recommendations to boost operational efficiency
· Provide administrative support to the COO, including managing calendars and scheduling meetings
· Prepare, edit, and refine reports, presentations, and other documents as required
· Conduct research and gather information to support the COO's strategic planning and decision-making
· Monitor and report on the progress of key initiatives and provide regular updates to ensure alignment with strategic goals
· Build and maintain strong relationships with internal and external stakeholders, ensuring seamless communication on behalf of the COO
REQUIREMENTS:
· Bachelor’s degree in business administration, communications, or a related field preferred.
· 2+ years of proven experience in a role that demonstrates strong organizational and administrative skills
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, and Forms) required
· Exceptional organizational and time management skills, with the ability to manage multiple tasks and priorities
· Strong written and verbal communication skills, with attention to detail and accuracy
· Adaptable to changing priorities while maintaining a high level of productivity
· Discretion in managing sensitive and confidential information
Company DescriptionTransition Staffing Group is an award winning San Diego based staffing agency providing solutions on a Temporary, Temporary-to-Hire and Direct Hire basis. Through our affiliate network, we have offices in 35+ metropolitan areas, staffed by over 200 specialized recruiters. TSG offers a national reach, with local job market expertise. Recognized five years in a row by the San Diego Business Journal as one of the "Fastest Growing Privately Held Companies in San Diego." Additionally, recognized on the Inc.500 List twice for being one of the Fastest Growing Companies in the United States. TSG offers full Medical, Dental, Vision, Life Insurance (no waiting period) and matching 401(k) to every active consultant/tempCompany DescriptionTransition Staffing Group is an award winning San Diego based staffing agency providing solutions on a Temporary, Temporary-to-Hire and Direct Hire basis. Through our affiliate network, we have offices in 35+ metropolitan areas, staffed by over 200 specialized recruiters. TSG offers a national reach, with local job market expertise. Recognized five years in a row by the San Diego Business Journal as one of the "Fastest Growing Privately Held Companies in San Diego." Additionally, recognized on the Inc.500 List twice for being one of the Fastest Growing Companies in the United States. TSG offers full Medical, Dental, Vision, Life Insurance (no waiting period) and matching 401(k) to every active consultant/temp