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Hybrid Office Manager Administrative Assistant

3 months ago

Quincy, United States The Jacobs Law LLC Full time $70,000 - $80,000
Job DescriptionJob Description

We are seeking an Office Manager / Administrative Assistant to join our family-friendly law firm You will perform a variety of functions including customer service, client screening/intakes, light bookkeeping, calendaring, client billing, and some clerical and administrative functions.

Responsibilities:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Answer inbound telephone calls, screen prospective client calls and conduct intakes
  • assist 3-4 attorneys with client management
  • light bookkeeping, accounts payable/receivable and client invoicing
  • Input data into fee agreement templates for new and existing clients
  • Perform all other administrative office tasks
  • Additional tasks might include (time permitting): legal blog writing, assisting with business entity and trademark filings.

Qualifications:

  • We seek highly motivated candidates with a demonstrated track record of competency, strong attention to detail, excellent organizational skills, an ability to work well independently and efficiently, excellent time management and multi-tasking skills
  • Prior experience in office administration / office management
  • Prior experience is a law firm is not required
  • Professional communications skills (verbal and written) are required
  • Comfortable talking over the phone with prospective and current clients
  • Other: familiarity or experience with any of the following is also a plus, but not required:
    • Legal Client Management & Accounting Software (e.g. Abacus, Zola/Caret, Clio, etc.)
    • Quickbooks or Quicken

Compensation:

  • Starting salary is highly competitive for this position and commensurate with experience
  • Parking reimbursement or parking pass
Company DescriptionThe Jacobs Law LLC focuses its business litigation and transactional law practice on small and medium sized business entities. Our Attorneys provide entrepreneurs and businesses with comprehensive legal advice from choosing the appropriate type of business entity to securing financing, registering and protecting intellectual property and other valuable business interests and assets, business disputes between and amongst owners, contract disputes and more.Company DescriptionThe Jacobs Law LLC focuses its business litigation and transactional law practice on small and medium sized business entities. Our Attorneys provide entrepreneurs and businesses with comprehensive legal advice from choosing the appropriate type of business entity to securing financing, registering and protecting intellectual property and other valuable business interests and assets, business disputes between and amongst owners, contract disputes and more.