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Accounting Clerk

4 months ago

Dallas, United States Productive Tool Company Full time
Job DescriptionJob Description

Job Title: Accounting Clerk 

In-Person Full-Time Role 

About the Company: 

Productive Tool Co is a family owned, high volume, precision CNC manufacturing company specializing in Aluminum components with a concentration in Residential Solar. PTC is a vertically integrated leader with growth potential and opportunities for advancement. Located 30 mins from Charlotte with quick access to Shelby, Hendersonville and surrounding areas, PTC has been a Dallas, NC staple since 1989.

Job Summary:

We are seeking a detail-oriented and organized Accounting Clerk to join our team. This role is responsible for managing accounts payable and accounts receivable entry, coordination of inventory management with the relevant operational personnel, and will also be the lead on ensuring credit card receipts are collected in a timely manner from key stakeholders. This role requires a strong work ethic, rigorous attention to detail, and the ability and desire to work efficiently across a number of software systems in a fast-paced environment. 

Key Responsibilities: 

1. Accounts Payable 

○ Process vendor invoices and ensure accurate and timely entry into accounting software 

○ Ensure each vendor invoice is matched with the associated purchase order, and shipping receipt(s) 

○ Maintain accurate records of all accounts payable transactions and relevant supporting documentation 

○ Provide Supporting Strategies team with requested documents in a timely manner. 

○ Assist staff accountant and controller with month-end close process related to accounts payable 

2. Accounts Receivable 

○ Generate and send out invoices to customers out of both JobBoss E2 and QuickBooks Online. 

○ Maintain accurate records of all accounts receivable transactions and relevant supporting documentation 

○ Receive any customer payments sent via physical check and prepare weekly deposit package to be made by another member of the team 

○ Assist staff accountant and controller with month-end close process related to accounts receivable 

3. Inventory Accounting 

○ Work with relevant operating personnel to perform monthly counts of physical inventory 

○ Maintain accurate records of the physical inventory counts 

○ Assist staff accountant and controller with month-end close process related to inventory 

4. Receipt Collections 

○ Manage process of collecting receipts related to credit card purchases ○ Ensure each expense transaction requiring a receipt has documentation of where the expense should be coded 

○ Prepare and maintain accurate records of all relevant credit card receipts. ○ Assist staff accountant and controller with month-end close process related to credit cards payable

5. Other duties as assigned 

○ In the course of business the Productive Tool or Supporting Strategies team may have ad hoc requests ranging from but not limited to: 

i. Preparation of supporting schedules 

ii. Contacting third-parties for contracts or statements 

iii. Working with banking and credit card partners to resolve access issues or other issues that pop up in the ordinary course of business 

iv. Support updating certificates of insurance 

 

Qualifications: 

● High school diploma or equivalent; associate’s degree in accounting or related field preferred 

● Proven experience as an Accounting Clerk or in a similar role. 

● Proficiency in MS Office, particularly Excel; 

● Proficiency in Quickbooks Online, experience with Google Workspace, and JobBoss E2 software is a plus. 

● Strong understanding of basic accounting principles and internal control practices.

● Excellent attention to detail 

● Strong organizational and time-management skills. 

● Ability to handle sensitive information with confidentiality. 

● Strong communication and interpersonal skills 

● Willingness and ability to handle a multitude of workflows and constantly shifting priorities while still meeting deadlines

Company DescriptionProductive Tool Co is a family owned, high volume, precision CNC manufacturing company specializing in Aluminum components with a concentration in Residential Solar. PTC is a vertically integrated leader with growth potential and opportunities for advancement. Located 30 mins from Charlotte with quick access to Shelby, Hendersonville and surrounding areas, PTC has been a Dallas, NC staple since 1989.Company DescriptionProductive Tool Co is a family owned, high volume, precision CNC manufacturing company specializing in Aluminum components with a concentration in Residential Solar. PTC is a vertically integrated leader with growth potential and opportunities for advancement. Located 30 mins from Charlotte with quick access to Shelby, Hendersonville and surrounding areas, PTC has been a Dallas, NC staple since 1989.