Corporate Receptionist

3 weeks ago


San Jose, United States Swoon Full time
Job DescriptionJob Description

Swoon is hiring a Front Desk Coordinator for a top client in California

  • 7 month contract
  • W2 Only // not C2C eligible// no sponsorship offered at this time
  • Onsite in San Jose, CA
  • Benefits available: Medical/Dental/Vision
  • Looking to hire ASAP

What does the day to day look like?

  • Greeting visitors and ensuring they properly sign and are greeted by their host
  • The primary point of contact for office-based employees for any office-related questions Handling queries and complaints via phone, email and general correspondence
  • Managing meeting room availability
  • Liaising with EA's to accommodate needs where it pertains to executive meetings, customers or team training.
  • Answering email inquiries while prioritizing those with immediate response and/high importance.
  • Receiving, sorting, distributing and dispatching daily mail
  • Coordination of domestic and international mail and shipments
  • Handling transcription, printing, photocopying and faxing
  • Supporting the Workplace Operations team with running internal and external events
  • Managing office inventory such as stationery, equipment and furniture
  • Overseeing office services like cleaners and maintenance service providers
  • Assist in the onboarding process for new hires as needed
  • Maintaining safety and hygiene standards of the reception area
  • Working with Safety & Security and other partner departments
  • Access control support as needed

Why do we love this company?

  • Our client helps organizations ask questions, get answers, take actions and achieve business outcomes from their data. Organizations use market-leading solutions with machine learning to monitor, investigate and act on all forms of business, IT, security, and Internet of Things data.

What's required:

  • Excellent verbal communication
  • Good telephone and in person communication etiquette
  • Organized and resourceful
  • Customer-focused
  • Active listener
  • Adept at prioritizing, scheduling and multitasking
  • Ability to handle office equipment (e.g., the telephone system, printer and the fax machine)
  • Fast and eager learner familiarity with spreadsheets, documents, and presentations- experience with GSuite is a plus familiarity with Slack is a plus
Company Description• Come get Swoon’d
\t• Swoon handles the staffing need of over 80 Fortune 500 clients.
\t• We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.
\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.Company Description• Come get Swoon’d\r
\t• Swoon handles the staffing need of over 80 Fortune 500 clients.\r
\t• We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.\r
\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.

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