Legal Administrative Assistant- 4-day on site and 1-day remote
2 weeks ago
Consilio is partnering with an international law firm's DC office looking to hire four new Legal Administrative Assistants. These roles offer a 4-day on site and 1-day remote hybrid schedule and will support a mix of litigation and corporate attorneys. Candidates ideally need at least one full year in a professional office handling administrative responsibilities like expenses, travel arrangements, calendar management, and screening calls. Law firm experience is a plus, but not required. 9:00-5:30 hours.
- Answer multiple phone lines; screen and direct calls them as appropriate
- Maintain calendars, schedule meetings, and arrange conference/teleconference calls
- Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
- Process expenses through Firm expense application (Chrome River)
- Prepare attorney diaries through Firm diary application (Intapp)
- Utilize various office machines to transmit data, print, duplicate, fax and PDF
- Create and maintain attorney files using alphanumeric systems
- Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
- Prepare and process client bills, working closely with Billing department
- Create, revise and proofread letters and various legal documents
- Provide backup coverage for other assistants and receptionists
- Perform other duties as assigned
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