Executive Assistant

1 month ago

Los Angeles, United States MedPOINT Management Full time
Job DescriptionJob Description

Summary:

The Executive Team is seeking an Executive Assistant to provide executive-level administrative support to the Chief Executive Office and the Director of Operations. The selected candidate will also assist with other departmental functions as directed and assigned. The Executive Assistant ensures that the team is adequately prepared for daily operations, with the ability to handle sensitive company information with confidentiality and professionality.

 

Duties and Responsibilities:

1. Demonstrates effective written and oral communication skills.

2. Serve as primary point of contact for other administrative staff at both HCLA IPA’s MSO, MedPOINT Management, and with our member health centers.

3. Coordinates meetings and schedules and manages calendars

4. Prepares and edits correspondence, communications, presentations, memos, and other documents.

5. Liaises with internal staff at all levels to perform a variety of secretarial and administrative duties.

6. Records, transcribes and distributes minutes from assigned meetings and manages appropriate follow up.

7. Interacts with staff to oversee website updates.

8. Uses various software programs for various tasks including word processing, spreadsheets, databases and presentation software to compile and distribute data and reports and/or presentations for the board of directors and other committees.

9. Monitors, screens, responds to and distributes incoming communications.

10. Organizes department online file structure and file documents accordingly.

11. Coordinates project- based work.

12. Books conference and travel arrangements.

13. Assists as necessary with offsite meeting preparation and coordination, including staff support at event.

14. Assists with mail merge projects and other mailing coordination.

15. Provides general administrative support in a professional and courteous manner.

16. Performs additional tasks as directed.

 

Qualifications:

· Associate Degree, Bachelor’s degree preferred.

· Minimum of three years’ experience working as an executive assistant providing high level support; preferably in a healthcare setting.

Knowledge, Skills and Abilities Required:

· Professional level verbal and written communication skills.

· Excellent interpersonal skills.

· Ability to organize a daily workload by priorities.

· Must be able to meet deadlines in a fast-paced, quickly changing environment.

· Proactive approach to problem-solving with strong decision-making skills.

· Able to stay focused on the telephone despite noise outside distractions.

· Microsoft Office skilled (particularly with Word, Power Point and Excel).

· Able to work independently and with professional discretion.

· Excellent management, time management and problem-solving skills.

· Knowledge of standard office administrative practices and procedures.

 

Classification:

· Hybrid position-mostly remote but may require office work on occasion and minimal travel within Los Angeles County.

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