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Administrative Assistant III

2 months ago

Lafayette, United States Three Point Solutions Full time
Job DescriptionJob Description

Job Title: Administrative Assistant III
Client: Medical Device Manufacturing Company
Duration: 7 months
Location: Lafayette, Colorado 80026

Overview:
We are looking for a proactive and highly organized Administrative Assistant III to join our team. This role is key in providing comprehensive administrative support, coordinating office activities, and managing various projects to ensure smooth office operations.

Responsibilities:

  • Provide day-to-day administrative support to functional managers (calendar management, travel arrangements, correspondence).
  • Coordinate space for meetings and events, ensuring logistical requirements are met.
  • Manage catering orders for office meetings and events, considering dietary restrictions.
  • Order office supplies and equipment, ensuring timely delivery and cost-effectiveness.
  • Assign seating for onsite employees, considering team dynamics and space utilization.
  • Act as Area Coordinator, maintaining a conducive work environment in designated areas.
  • Manage special programs (e.g., employee recognition, office wellness activities).
  • Assist with employee training logistics (scheduling, materials preparation, completion tracking).
  • Collect and organize slide information for town hall meetings.
  • Support new hire onboarding, providing administrative assistance for seamless integration.
  • Maintain new hire checklists, ensuring all necessary steps are completed.
  • Send team communications, ensuring clarity and alignment with organizational objectives.
  • Collaborate with other administrators to share best practices and optimize office operations.
  • Prioritize tasks effectively in a fast-paced environment, demonstrating strong organizational skills.
  • Manage various administrative projects, meeting deadlines, budgets, and quality standards.
  • Coordinate travel arrangements and submit expenses, ensuring compliance with company policies.

Qualifications:

  • Bachelor's degree or equivalent work experience in an administrative support role.
  • Proven experience in high-level administrative support in dynamic environments.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Strong interpersonal and communication skills, with the ability to interact at all organizational levels.
  • Proficiency in Microsoft Office suite and relevant software applications.
  • Experience in project management and handling multiple projects simultaneously.
  • Familiarity with travel coordination and expense reporting processes.
  • Ability to work independently and demonstrate initiative in problem-solving and decision-making.
#ZRCompany DescriptionAs a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.Company DescriptionAs a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.