Office Administration Coordinator

2 weeks ago


Lafayette, Indiana, United States Tippecanoe County Government Full time
Job DescriptionPOSITION:
Administrative Coordinator of the Prosecuting Attorney's Office

DEPARTMENT:
Prosecuting Attorney

WORK SCHEDULE:
8:00 a.m. - 4:30 p.m.

SALARY:
$2,165.58 Biweekly

JOB CATEGORY:
PAT III (Professional Administrative Technological)

ROLE OVERVIEW:

The incumbent serves as the Administrative Coordinator, playing a crucial role in the effective management of office operations. This includes overseeing report and record management through various data systems, maintaining financial documentation, and supervising a diverse team of approximately 70 employees across multiple departments.


KEY RESPONSIBILITIES:
  • Manage confidential personnel matters, departmental budget, and public relations.
  • Act as Chief Administrator in the absence of the Prosecuting Attorney.
  • Supervise and guide department staff, including interns and various support roles.
  • Maintain and update job descriptions and assess staffing needs.
  • Facilitate recruitment processes, ensuring compliance with employment laws.
  • Conduct interviews and make recommendations for hiring support staff.
  • Assist in performance evaluations and disciplinary actions for staff.
  • Serve as the primary contact for employee inquiries regarding payroll and leave.
  • Prepare monthly attendance summaries and analyze personnel-related data.
  • Coordinate staff training and development initiatives.
  • Oversee compliance with grant management and funding opportunities.
  • Monitor financial transactions and prepare reports for the Prosecuting Attorney.
  • Manage scheduling for the Prosecuting Attorney and Chief Deputy.

QUALIFICATIONS:

A Bachelor's Degree in a related field or equivalent experience, along with a minimum of five years in criminal justice or public administration, is required. The candidate must possess strong knowledge of legal terminology, court operations, and the ability to manage a large team effectively.


WORK ENVIRONMENT:

The role is performed in a standard office setting, requiring the ability to sit, stand, and communicate effectively. The incumbent may occasionally work extended hours and travel for training and meetings.



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