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Administrative Assistant

2 months ago

Lafayette, United States Advantage Technical Full time

Administrative Assistant

Position Type: Contract


Position Location: Lafayette, IN


Position Pay: $22/HR – $27/HR (Depending on Experience)


Responsibilities:

  • This position is responsible for providing communication, schedule and office management to assist in making the department/areas more productive and efficient.
  • Maintain communication with area management. Create and respond to emails and voicemails.
  • Update and maintain the area's shared information, e.g., organizational charts, signature logs, delegation of approval authority, etc.
  • Assist as needed with preparation of documents, presentations, and other correspondence.
  • Provide meeting support, e.g., agendas, visitor access, catering.
  • Interact with upper levels of management, both internal and external.
  • Assist with communications / business systems.
  • Maintain emergency contact information for the department.
  • Schedule meetings and maintain calendars, arranging teleconferencing as needed.
  • Plan and coordinate onsite and offsite events. Schedule onsite interviews.
  • Ensure compliance with company guidelines and policies.
  • Perform general administrative tasks, including internal mail distribution and external mail preparation.
  • Assist with required IT orders and cancellations.
  • Submit support tickets and maintenance requests to maintain office areas.
  • Solve departmental administrative issues independently.
  • Coordinate tasks with vendors, i.e., printing, catering, and travel services.
  • Maintain site and department files and filing systems.
  • Assign and maintain inventory of site personal lockers and request uniforms.
  • Purchase and maintain office supplies and lab inventory. Prepare expense reports.
  • Serve as backup for other administrative assistants.


Requirements:

  • High School diploma or equivalent
  • Administrative or secretarial experience required
  • Requires working an 8-hour day, Monday thru Friday. May be required to work occasional overtime.
  • Self-directed, self-managed, reliable, organized, and capable of success with minimal supervision.
  • Computer skills, including Microsoft Office Products, including Outlook, Word, Excel, Teams, SharePoint, and PowerPoint.
  • Prioritization and multi-tasking skills.
  • Ability to maintain confidentiality and professionalism.
  • Verbal and written communication skills.