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Office Assistant
4 weeks ago
We are looking for an office assistant who will be responsible for filing incoming miscellaneous documents, answering calls, sorting, receiving, data entry, and performing mail room duties.
Job Title: Office Assistant
Shift: Monday to Friday, 8:00 a.m.-5:00 p.m. ( 1-hour lunch)
Pay: $16.50/hour
Address: Orange, CA, 92868
JOB SUMMARY:
- Duties include coverage in the Records’ Adult and Juvenile (A&J) File rooms, mail room, backup Reception
- Processing incoming A&J email file requests in Probation’s Integrated Case Management System (ICMS) and updating file location
- Receiving, cleaning, and re-filing returned files on shelves
- Filing incoming miscellaneous documents
- Locating missing files
- Routing problem files to the Supervisor
- Answering incoming telephone calls
- Mail room duties include preparing outgoing mail for the mail route drivers
- Receiving, sorting, and distributing incoming mail
- Troubleshooting mail routed incorrectly and/or given to the Supervisor
- Reception duties include answering incoming telephone calls and forwarding them to appropriate staff and/or location
- Maintaining visitor’s log for appointments/walk-ins
- Updating sign-in/outboard and other duties as required.
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