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Accounts Payable Coordinator

1 month ago

Chicago, United States Puttshack USA Inc Full time
Job DescriptionJob Description

Accounts Payable Coordinator

Puttshack Home Office


About Puttshack:

Puttshack is an upscale, tech-infused mini golf experience that appeals to everyone. More than just indoor mini golf, Puttshack leans on its ground-breaking technology to elevate the game while also serving world-class food and full bar in a cool environment. The Puttshack experience is really all about having fun - and doing something fun - together.

Our Purpose: To bring everyone in to play.

Our Vision: To be the universal answer to the question 'Where should we get together?'

Our Mission: To create lasting memories for people of all generations through a shared, world-class entertainment experience.

Our Values:

  • Bring your 'A' game. We strive for excellence in everything we do.
  • Lead the Way Our associates embrace and are inspired by change.
  • Own the Fun We revel in our guests' enjoyment.
  • Care Deeply - We take great care of our guests, our associates and the communities we call home.

Location: This position is a hybrid role, with 3 days onsite at our Home Office in Chicago (River North), IL.

Reports To: US Accounting Manager

Position Summary:

Puttshack stands at the intersection of hospitality and entertainment. This is an exciting opportunity to be part of a dynamic team, leveraging innovative technology that creates the ultimate one-of-kind guest experience and best in class restaurant and bar operations. In this role, you will be a key member of the Finance team, responsible for all aspects in the accounts payable function. The role works fairly independently and will report to the AP Lead with frequent interactions with external vendors, venue operations teams and the HQ team. Effective communication and partnerships with all levels of the organization is essential.


Position Responsibilities may include, but not limited to:

  • Assists with accounts payable process from start to end for corporate office and multiple venues. (Invoice coding, organizing all approvals and supporting documents, and payment preparation)
  • Process new vendors in accounting software and ensure all related documentation is acquired
  • Maintain and process invoices from multiple accounts payable emails relating to each venue and paper invoices (if applicable) daily
  • Prepare payment runs while providing proper documentation
  • Post and reconcile payments in accounting software daily
  • Participates in month, quarter and year end close process to ensure timely completion
  • Generate month end related journal entries including but limited to accounts payable accrual and analyze general ledger account reconciliations
  • Ensure bills are posted to the correct general ledger account
  • Manage all associate expense reimbursements in Certify and reconcile credit card statements
  • Ensure credit card transactions are posted timely and follow T&E policy
  • Handle any troubleshooting that may come up with invoice processing software and Certify
  • Maintain and organize all accounts payable documents in the network drive
  • Work effectively with vendors and internal departments to resolve payable related questions
  • Prepare and analyze weekly and monthly accounts payable aging
  • Assist with W-9 collection and 1099 reporting
  • Support all internal and external audits
  • Ad hoc requests as needed throughout the year
  • Other projects or duties as assigned

Required Skills and Experience:

  • 2+ years of accounts payable experience, ideally in the hospitality industry
  • Expert verbal and written communication skills
  • Proficient understanding of Puttshack's business objectives and related strategies
  • Ability to work effectively in a fast-paced, rapidly changing, diverse work environment
  • Proficient organizational and project-management skills, including the ability to meet demanding, evolving, and overlapping deadlines
  • Proficiency in use of Windows-based business computers and Microsoft Office programs; specifically, Excel, Outlook, PowerPoint, and Word
  • This position must pass a post-offer background check

Preferred Skills and Experience:

  • Bachelor's degree in business, accounting, or equivalent experience preferred
  • Advanced Excel skills strongly preferred

Physical Requirements:

  • Hybrid work environment - three days a week in our corporate office in River North

What's in it for you:

  • Paid PTO
  • Health insurance: medical, dental, and vision
  • 50% off Food & Beverage
  • Free Mini Golf
  • Paid Parental Leave

 

At the intersection of entertainment and hospitality, Puttshack is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information, and veteran status) in its application and hiring processes and in its employment decisions. As an affirmative action employer, Puttshack also takes steps to prevent retaliation and create a respectful, equitable, and inclusive environment for our Associates, Guests, and Vendors.