Executive Assistant to CTO

1 week ago

Waco, United States Axiscare Full time
Job DescriptionJob Description

Job Description – CTO/COO Executive Assistant 

Reports To 

CTO/COO 

Summary 

AxisCare is in search of an Executive Assistant to support the Chief Technology & Operations Officer, who oversees all software development efforts, operations, and overall platform security and reliability.  

The Assistant to the CTO will coordinate and manage the CTO’s scheduling, prepare, and organize information, and support the growth of the business through anticipating and proactively addressing the CTO’s priorities. This role serves as the eyes and ears for the CTO, managing communications with senior leaders, external partners, and projects in development, while providing critical business information to the CTO.  

The Assistant to the CTO will ensure meetings and materials are well-managed and will be the trusted frontline partner to manage and triage incoming requests for the CTO’s time and attention. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to quickly learn and anticipate the CTO’s needs.  

The Assistant to the CTO must interact judiciously with a broad range of individuals including members of the Senior Leadership Team, clients, and leaders that report to the CTO. The successful candidate will handle highly sensitive and confidential financial, personnel and institutional information while exercising professionalism and discretion. 

Key Responsibilities 

  1. Manage the CTO’s calendar and commitments.   

  • Work directly with the CTO to support all aspects of their daily work routine.   

  • Forecast, schedule, prepare logistics and communicate details of meetings, appointments, annual/security/policy reviews, and travel.   

  • Exercise discretion in committing time and evaluating needs.  

  • Filter and attend to the day-to-day functions that are part of the CTO’s role. Serve as a liaison between the CTO and the stakeholders requesting his time. This includes receiving and screening the CTO’s emails, phone calls and visitors; answering a variety of questions with tact and diplomacy; and gathering preliminary information from stakeholders to maximize the CTO’s interactions.  

  • Schedule and prepare logistically for company events such as departmental meetings, in-town meetings for remote teammate visits; holiday events; departmental milestones, anniversaries, birthday celebrations, etc.   

  1. Organize and distribute critical business information.   

  • Proactively manage internal and external meetings by calendaring with key constituents, gathering agenda items, creating slide decks, setting up meeting logistics, taking notes with a focus on actionable items, distributing minutes, and managing action items for follow through.   

  • Prioritize matters of attention for the CTO; redirect matters to other team members to handle, or handle matters personally, as  appropriate. Keep the CTO advised of time-sensitive and priority issues and ensure appropriate follow-up.  

  • Maintain confidentiality while handling sensitive information in a timely and precise manner.   

  1. Conduct research and prepare data to advance CTO priorities.  

  • Research and compile a variety of products, including slide decks, presentations, white papers, special projects, spreadsheets, reports, white papers, and KPIs for internal and external stakeholders.  

  • Prepare, reconcile, and submit expense reports and other documentation.  

  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives, as needed.   

General Duties   

  • MoM- Meeting of minutes  

    • Leaders  

    • Senior Leaders  

    • Dev Leaders  

  • Schedule internal and external meetings  

    • Interviews  

    • Sales  

    • Product investigation  

    • High priority clients  

  • Scheduling   

    • Annual reviews  

    • Security reviews  

    • Policy reviews  

  • Reports  

    • Gather data / KPI’s.  

  • Create slide decks.  

    • Board meetings  

    • Sales meetings  

  • Expense reports / documentation  

    • Travel  

    • Holiday party planning  

    • Meal planning  

  • Personal Tasks  

    • Birthday  

    • Anniversaries  

    • Holidays  

    • Schedule personal retreats  

Qualifications

  • Bachelor's degree required.  

  • Minimum of 5 years of experience in executive administration support functions, including typing and note-taking.  

  • Proficient in Microsoft office (Outlook, word, Excel, and Power Point), Adobe, Acrobat, and social media web platforms.  

Skills and Attributes   

  • A poised and polished communicator, both in person and in writing.  

  • A self-starter with a “can-do” attitude and the ability to work well under pressure.  

  • A judicial problem-solver and strategic thinker.  

  • Excellent organizational skills, attention to detail, ability to multi-task and prioritize, and the ability to work independently without direct daily supervision.  

  • Very strong interpersonal skills, with the emotional intelligence required to promote positive relational dynamic while maintaining firm boundaries.   

Working Conditions  

  • Manual dexterity required to use desktop computer and peripherals. 

  • Utilization of Microsoft Office 365 and email to perform job functions.  

Compensation and Equipment 

  • Salary (TBD based on job experience and skill level) 

  • Medical insurance is covered in full for the employee (Medical, Dental and Vision) 

  • Company will provide laptop and other needed computer equipment. 

Location: onsite at company headquarters in Waco, Texas 

About AxisCare 

According to Pew Research, roughly 10,000 baby boomers turn 65 every day, and the American Society on Aging calculated that an American has a 70% chance of needing help with activities of daily living such as dressing, bathing, hygiene, etc. This has led to an unprecedented increase in Home Care agencies in the U.S. and abroad who strive to help those who have difficulty helping themselves, specifically offering non-medical (also referred to as non-skilled) services to seniors in their homes. 

AxisCare was started in 2011 by industry leaders to help meet the demand for a more user-friendly and mobile-compatible solution. Our product is a web-based management platform that helps agencies manage CRM and marketing, Caregiver/Client scheduling, billing, payroll and much more. Headquartered in Waco, TX, AxisCare has clients in all 50 states as well as 6 other countries. We are a fast-growing company seeking high-performing individuals looking for a fast-paced, autonomous working environment. 

Powered by JazzHR

UlLyNbPMBo

  • Executive Assistant to CTO

    18 hours ago

    Waco, United States AxisCare Full time

    Job Description - CTO/COO Executive Assistant Reports To CTO/COO Summary AxisCare is in search of an Executive Assistant to support the Chief Technology & Operations Officer, who oversees all software development efforts, operations, and overall platform security and reliability. The Assistant to the CTO will coordinate and manage the CTO's scheduling,...

  • Executive Director

    Found in: beBee S US - 3 weeks ago

    Waco, United States EOAC Full time

    TO BE CONSIDERED ALL REQUIRED APPLICATION MATERIALS MUST BE SUBMITTED: REQUIRED APPLICATION MATERIALS: Online Employment Application Resume Copies of College Transcripts Because of the required responsibilities, this position requires consent to run a National Criminal History and Credit Background Check. An offer of employment is conditioned upon a...

  • Executive Director

    Found in: beBee jobs US - 1 week ago

    Waco, Texas, United States EOAC Full time

    TO BE CONSIDERED ALL REQUIRED APPLICATION MATERIALS MUST BE SUBMITTED:REQUIRED APPLICATION MATERIALS:Online Employment ApplicationResumeCopies of College TranscriptsBecause of the required responsibilities, this position requires consent to run a National Criminal History and Credit Background Check. An offer of employment is conditioned upon a candidate...

  • Executive Director

    3 weeks ago

    Waco, United States EOAC Full time

    Job DescriptionJob DescriptionTO BE CONSIDERED ALL REQUIRED APPLICATION MATERIALS MUST BE SUBMITTED:REQUIRED APPLICATION MATERIALS:Online Employment ApplicationResumeCopies of College TranscriptsBecause of the required responsibilities, this position requires consent to run a National Criminal History and Credit Background Check. An offer of employment is...

  • Communications Facilitator/Development Assistant

    1 week ago

    Waco, United States Diocese of Austin Catholic Parishes Full time

    Job DescriptionJob DescriptionThe Communication Facilitator/Development Assistant is responsible for assisting the Rector, Director of Development, and other staff persons with all formal parish communication. This includes managing social media accounts, email listserv, parish mailings, etc. The Communication Facilitator/Development Assistant manages the...

  • Office Assistant

    21 hours ago

    Waco, United States Coastal Corp Transport Company Full time

    Job Title: Office Assistant Job Description: Position Summary The position is expected to provide industry best performance profitably. This position is expected to provide excellent customer service for current customers, and potential customers. This position is responsible for executing a daily plan to support the terminal manager, and the dispatch...

  • Hospice Business Development Executive

    5 days ago

    Waco, United States Trinity Hospice Full time

    Job DescriptionJob DescriptionSalary: We are expanding and extending our service area to the Waco, Texas area! Primary Focus of the Business Development Executive - Community Liaison Role:In this role where you will be driving revenue forward for our office, you will act as liaison between Trinity and the community regarding community and customer needs....

  • Hospice Business Development Executive

    1 week ago

    Waco, United States Trinity Hospice Full time

    Job DescriptionJob DescriptionSalary: We are expanding and extending our service area to the Waco, Texas area! Primary Focus of the Business Development Executive - Community Liaison Role:In this role where you will be driving revenue forward for our office, you will act as liaison between Trinity and the community regarding community and customer needs....

  • Assistant Manager

    Found in: Talent US C2 - 1 week ago

    Waco, United States Chicken Salad Chick Full time

    Overview: At Chicken Salad Chick, we are always keeping an eye out for Assistant Manager who are friendly, enthusiastic, and who genuinely enjoy serving guests. Assistant Manager who work at Chicken Salad Chick are given skills and life experiences that go beyond serving a great product in a friendly environment. The experiences we can provide you are an...

  • Assistant Director of Treatment Services

    Found in: Talent US 2 C2 - 7 days ago

    Waco, United States Texas Department of Aging & Disability Services Full time

    Job Description: Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to...

  • Marketing Intern

    2 weeks ago

    Waco, United States Axis Care Full time

    Job Description - Marketing Intern Reports To VP of Marketing Summary AxisCare is on the lookout for an enthusiastic and driven marketing intern who has a keen interest in exploring the fields of campaign planning and execution, event coordination, and social media management strategies as well as various marketing initiatives and activities. This role is...

  • OFFICE ASSISTANT

    Found in: Careerbuilder One Red US C2 - 17 hours ago

    Waco, TX 76701, USA, United States Coastal Corp Transport Company Full time

    Job Title: Office AssistantJob Description:Position SummaryThe position is expected to provide industry best performance profitably. This position is expected to provide excellent customer service for current customers, and potential customers.This position is responsible for executing a daily plan to support the terminal manager, and the dispatch...

  • Student Worker

    19 hours ago

    Waco, United States Baylor University (TX) Full time

    Job Title: Student Worker - Lariat Sports Editor-AY25 Job Classification: Marketing and Communications, Student Department: Student Publications Hiring Manager: Terri Evans Contact: terri_evans@baylor.edu Work Schedule: 20 hours per week Desired Length of Employment: Fall/Ongoing Pay Rate: $9.00 Job Description: $4,500 scholarship The sports editor...

  • Night Public Area Attendant

    13 hours ago

    Waco, United States Cambria Waco Hotel Full time

    Description Looking to join our team at Cambria Waco Hotel as a Night Public Area Attendant in Waco, TX, US? If you're a motivated individual, this role is perfect for you. Your duties will involve maintaining cleanliness and creating a welcoming ambiance in the hotel's public spaces during the night. Tasks include carpet cleaning, dusting, vacuuming,...

  • Student Worker

    21 hours ago

    Waco, United States Baylor University Full time

    Job DescriptionJob Title: Student Worker - Lariat Sports Editor-AY25Job Classification: Marketing and Communications, StudentDepartment: Student PublicationsHiring Manager: Terri EvansContact: terri_evans@baylor.eduWork Schedule: 20 hours per weekDesired Length of Employment: Fall/OngoingPay Rate: $9.00Job Description:$4,500 scholarshipThe sports editor...

  • Occupational Therapist

    Found in: Talent US A C2 - 2 days ago

    Waco, United States Soliant Full time

    Minimum 1+ years occupational therapy experience required.Occupational Therapist (OT) Position in Waco, TX Schools We're on the lookout for a skilled and caring Occupational Therapist (OT) to join our energetic team based in Waco, TX schools. As an OT working in schools, you'll provide comprehensive rehabilitation services to students facing physical,...

  • Weatherization Home Energy Assesor

    3 weeks ago

    Waco, United States EOAC Full time

    Job DescriptionJob DescriptionWatch our video, "Why Work for EOAC"The individual selected for the position must be able to perform the essential functions of the position either with or without a reasonable accommodation.General Responsibilities:It is the responsibility of all EOAC employees to support EOACs mission and goals, to respect the confidentiality...

  • Weatherization Home Energy Assesor

    Found in: Talent US C2 - 1 week ago

    Waco, United States EOAC Full time

    Watch our video, "Why Work for EOAC"The individual selected for the position must be able to perform the essential functions of the position either with or without a reasonable accommodation. General Responsibilities:It is the responsibility of all EOAC employees to support EOAC’s mission and goals, to respect the confidentiality of all who come to us for...

  • Retail Supervisor

    Found in: Talent US C2 - 1 week ago

    Waco, United States Collin Street Bakery Full time

      Collin Street BakeryBakeshop SupervisorCollin Street Bakery is seeking a results-driven leader to assist in the daily management of our Historic Texas Bakeshop. The Retail Supervisor reports to the Senior Store Manager or Assistant Manager and is expected to execute the following duties and responsibilities: maintain compliance with company policy/core...

  • Control Engineer

    7 hours ago

    Waco, United States LVI Associates Full time

    Join a leading automation company where we revolutionize operations and empower individuals. Through our array of automation, technology, and consulting services, we assist clients in streamlining manufacturing processes, fortifying against cybersecurity threats, and leveraging analytics for enhanced productivity.Your Opportunity:My Client embodies five core...