Executive Assistant To President/ Ceo

3 weeks ago

Saint Robert, United States Matt Smith Real Estate Group Full time
Job DescriptionJob Description

Matt Smith Real Estate Group is looking for a Executive Assistant to our President/CEO, Matt Smith. In this role, you will be responsible for serving as a liaison to the leadership team; organizing and coordinating external relations efforts; and overseeing special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial, fast-paced environment that is mission-driven, results-driven and community oriented. They must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

Compensation:

$16-$20 per hour, depending on experience

Responsibilities:
  • Operate systems to keep information flowing
  • Prepare and share daily updates with the CEO including reminders and questions
  • High level of communication required with leadership team to ensure all details and actions are relayed in a timely manner
  • CEO Support
  • Work in unison with CEO supporting professional calendar, travel and business email, as requested
  • Own daily management of Matt Smith Real Estate Group
  • Provide administrative support and management of executive team meetings and offsites, including sharing weekly updates from leadership team, preparing weekly materials, OKRs and other tasks as needed by the team
  • Own office management functions, including sorting mail, ordering supplies, coordinating lunches, initiating conference and A/V set-up for meetings, scheduling support, and other office-related tasks to support the team
  • Taking notes in meetings and following-up on action items
  • Handle highly confidential and sensitive information
  • Maintain compliance with all company policies and procedures.
  • Perform administrative tasks as needed and other related duties as assigned
  • Work on other special projects as needed
  • Coordinate and support with client, vendor, and team events.
Qualifications:
  • 2+ years previous experience in a operational support role preferred
  • Persistent Resourcefulness; ability to make the impossible possible
  • Remain calm under pressure
  • Possess tech prowess; proficient in Google G-Suite, Slack, Calendly, and other tech related apps and programs with the ability to troubleshoot as needed
  • Possess big picture thinking and foundational knowledge of the organization
  • Act as the gatekeeper with a strong attention to prioritization, multi-tasking, follow-through, detail, organizational skills while maintaining a sense of urgency
  • Possess ironclad discretion including the ability to handle privileged and confidential information
  • Possess anticipation both situational and personal; always be one step ahead
  • Exhibit a high level of emotional intelligence including reading people’s emotional cues and body language
  • Ability to problem solve, including to analyze and identify key issues and information
  • Strong follow-up skills, including perseverance and creativity to work within an unconventional environment
  • Excellent verbal and written communication skills
  • Be able to work independently with little direction and possess a strong sense of ownership of role and responsibilities
  • Willingness to participate in all levels of administrative support duties; whatever it takes to get the job done with a positive attitude
  • Demonstrated dependability; ability and willingness to continuously acquire new competencies and accept new challenges
  • Flexibility to work after hours, on weekends as needed
About Company

Matt Smith Real Estate Group is the number one team in Mid-Missouri, with a proven track record of providing exceptional real estate and property management services to its clients. This is your opportunity to join a culture of excellence and contribution. We are proud to be listed as one of Inc 5000's fastest-growing companies three years in a row. Our Core Focus is Changing Lives, and we are seeking a highly skilled, dedicated, and motivated individual to join our team and contribute to our mission.


www.mattsmithrealestategroup.com

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