Assistant Controller

Position Overview

The Assistant Controller is responsible for helping to plan and direct the accounting operational functions supporting the housing assets of Millennia Housing Management, assisting with the budget, and forecasting process, managing the accumulation and consolidation of the financial data for internal and external financial statements evaluating accounting and internal control systems, and managing departmental staff.

Essential Functions and Responsibilities

• Assist in managing the accounting team's day-to-day accounting activities, including managing client invoicing, ensuring proper payroll, accruals, and accounts payable expense coding at department level, and preparing monthly reconciliations.
• Manage the preparation of assigned financial reporting packages and work with the property management team for analysis of results compared to budget forecast, prior sequential months, and prior year.
• Coordinate the month-end close for the assigned business units.
• Supervise the year-end financial audit and common area expense audit.
• Preparation of the annual financial budget and periodic forecast updates
• Ensure accounting processes are operating effectively and efficiently and train Property Accountants as needed.
• Ensure internal accounting controls over accounting processes and reporting are operating effectively.
• Identify opportunities to improve internal controls.
• Support the accounting policies and procedures are complied with and assist with the periodic review and update of policy documentation.
• Assist with overseeing that accounting workpapers are properly prepared and readily accessible for review or audit, as necessary.
• Prepare or oversee preparation of supporting accounting documentation for non-standard accounting transactions, as needed.
• Manage ad hoc projects.
• This position supervises and mentor's others.
• Provide feedback to team members on performance and growth opportunities.
• Communicate with senior management on team performance and make recommendations when necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

• Bachelor's degree in Accounting, CPA or MBA required or equivalent combination of education and experience.
• Minimum 8 years of experience serving in a senior level accounting position.
• Strongly prefer candidates with real estate and/or property management experience.
• Demonstrated experience working with business operations management.
• Demonstrated knowledge of GAAP.
• Ability to work in a dynamic and changing environment.
• Demonstrated ability to understand complex accounting processes and employ effective auditing capabilities, with specific experience managing the month-end close process.
• Proficient in MRI, RealPage, Yardi or other property management software preferred.
• Experience with Microsoft Office Suite with a high degree of proficiency in Excel and Word.
• High attention to detail and excellent organizational and writing skills.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• Mix of public accounting and industry experience.
• Strong organizational skills reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest customer/client service and response level.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker who actively seeks opportunities and proposes solutions.
• Strong leadership skills.

Work Conditions & Physical Demands

• Work is performed indoors and outdoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment.
• Able to work independently or as a team member and support managers with special projects.
• Strong collaboration skills – works well across functional areas—excellent relationship-building skills; able to collaborate with various levels of the organization.
• The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. The employee must occasionally lift or move up to 80 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Values We Seek

• Respect: Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together.
• Collaboration: Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved.
• Service-Focused: Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships.
• Performance: Achieving exceptional performance requires us all to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business – carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions.

Expected Hours of Work & Travel

Must be able to work various shifts when needed to cover during regular business hours, including weekends and evenings. Travel may be required.

EOE/Disabled/Veterans Statement

We are an Equal Opportunity Employer. Each applicant for employment is solely based on job qualifications, regardless of race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law.

Background Check Process

Employment with Millennia Housing Management, Ltd. is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review.

About The Millennia Companies

Founder and Chief Executive Officer Frank T. Sinito entered the real estate business in 1985 with the purchase of a 14-unit multi-family development in Northeast Ohio, handling all aspects of property management and developing a passion for providing exemplary and caring service to residents. From this start, Sinito went on to acquire additional apartment developments, and, in 1995, he founded The Millennia Companies® (Millennia), a high-performance business enterprise that has grown to operate in a diverse set of sectors; opportunities exist in multi-family real estate development, property management, commercial real estate, hospitality and more. We invite you to thrive in your career here as we serve thousands of residents, clients, and customers throughout our dynamic group of companies.

You can make a difference at Millennia. Do you value respect, service, performance, and collaboration? These values drive our culture and success, and we recruit employees who embody them. When you join our team, you will be part of an environment that fosters growth and enables excellence. You will also meet passionate employees who work together to advance our mission and create a culture of excellence recognized by industry associations. In 2020, Millennia ranked #1 on the Affordable Housing Finance (AHF) list of Top 10 Companies Completing Substantial Rehabilitation, #4 on the AHF list of Top 50 Affordable Housing Owners, and #18 on the Multi-Housing News list of Top Developers.