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Global Accounts Payable Specialist

1 month ago

Birmingham, United States BIOHORIZONS IMPLANT SYSTEMS Full time
Job DescriptionJob Description

The function of the Global Accounts Payable Specialist affects the credit worthiness of the company in its responsibility to manage accurate and timely payment of suppliers and other vendors. This position has direct responsibility for the appropriate recording of company expenses and purchases in the General Ledger, which results in accurate financial statements.

The responsibilities of this position include, but may not be limited to the following:

  • Process all incoming invoices for payment for all international and domestic suboffices
  • Responsible for data entry of all payables documents with appropriate level approvals and G/L coding
  • 3-Way match for invoices with a purchase order (inventory, fixed assets, etc.)
  • Prepare weekly payment report and send to management with vendors to be paid via ACH, Wire, Credit Cards, Auto Credit Cards, Checks, and Auto Bank drafts.
  • Mail signed checks with any required remittance advice
  • Accurate electronic filing of paid documents; assist other department members that may need to access paid documents
  • Collaborate and advise department management of necessary month-end expense accruals (i.e. Expense reports not filed, UPS invoices, and drop ship sales not yet billed)
  • Responsible for corporate purchasing credit card reconciliation and entry
  • Manage drop-ship vendor invoices for designated sub-offices.
  • Assist in expense report review process including keying of all foreign VAT/HST/GST expenses.
  • Reconcile all intercompany accounts on payables sub-ledger for month-end close.
  • Reconcile vendor statements by investigating open transactions and resolving open items and discrepancies
  • Verify all automatic payments on various bank statements.
  • Multiple currency payables entry into accounting software with the need to research and change the exchange rate as necessary based on date of the invoice.
  • Answer all vendor calls and e-mails promptly with accurate and timely information
  • Follow up with receiving department in a timely fashion regarding inventory invoices and purchase order discrepancies to avoid late payment of supplier invoices
  • Ensure returns are entered correctly in the system and have corresponding credit memo from vendor
  • Submit vendor maintenance and new vendor setup as required by obtaining all necessary documentation and submission on electronic platform
  • Assist with external audit(s) through A/P record retrieval and process demonstration for auditors.
  • Other duties as assigned

The ideal candidate for this position will possess the following qualifications:


  • High School diploma required
  • Bachelor's Degree preferred and/or combination of experience
  • Minimum of one year previous accounting (clerical) experience required.
  • Customer or vendor contact experience preferred
  • Strong computer skills including Microsoft Outlook, Microsoft Excel, and the ability to quickly learn Accounting software and electornic filing systems
  • Ability to work efficiently in a high volume, fast-paced environment
  • Time management and the ability to prioritize work and meet deadlines
  • High level or organization and follow-up
  • Attention to detail and accuracy
  • Customer service oriented and the ability to work with complex issues
  • Interpersonal, written, and verbal communication skills

Benefits:

  • 2 comprehensive medical plan options to choose from available the first of each month following your date of hire
  • Flexible Spending Account or HSA Account available
  • Vision Benefits
  • Company paid Dental Insurance for employee and dependents
  • Wellness Plan
  • 401k with 5% matching
  • Generous PTO plan including 11 paid holidays, 2 Floating Holidays and Community Service Hours
  • Company paid Short Term Disability
  • Long Term Disability
  • Company provided Life Insurance
  • Paid Parental Leave
  • Casual Dress Code
  • Social events for employees and family

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Please note that any offer of employment made by BioHorizons is contingent upon the successful completion of a pre-employment background investigation to include a pre-employment drug screen.