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Accounts Receivable Specialist

2 months ago

Phoenix, United States B&F Contracting Full time
Job DescriptionJob DescriptionSalary: $24.00 - $30.00 per hour

Summary

The Accounts Receivable Specialist is responsible for working with the accounting team to manage the day-to-day invoicing and collections for all customers with the highest level of efficiency. Below is a guide to selected duties for this position, but is not all-inclusive:


Responsibilities

  • Prepare and submit Construction Billings (AIA, progress, SOV, etc.) for multiple jobs each month.
  • Process, review, code and input daily outgoing invoices and incoming payments.
  • Prepare and perform weekly AR report and runs and forecast future collection schedule.
  • Research and resolve account value discrepancies promptly with customers.
  • Follow up with customers to ensure collections on current and past due accounts.
  • Monitor incoming electronic payments daily to ensure AR system is up to date.
  • Assist in submitting pay applications/invoices and supporting documentation via client platforms.
  • Construction Contracts (Prime and Subcontracts) Arizona Lien Waivers / 20-day notices.
  • Enter new customers into accounting system.
  • Manage relations with customers' A/P departments via with high degree of professionalism and efficiency by email, phone and in-person if necessary.
  • Working with the Billing team to correct invoicing issues.
  • Other responsibilities as assigned.


Qualifications

  • Qualified applicants for this position shall possess a minimum of 3+ years of direct experience in Accounts Receivable.
  • Prior Construction AR Collections experience using AIA billing forms required.
  • Applicant must be a strong, self-starting, highly organized, dedicated, flexible, energetic individual with a high level of integrity.
  • Applicant first-hand experience working with spreadsheets using Excel formulas (vlookup and pivot tables).
  • First-hand experience handling federal contractor documentation a plus.
  • Exceptional communication skills and organizational skills.
  • Dependable and reliable.
  • Be able to pass a drug test, background check and have verifiable prior employment.


Other desired key traits

  • We're looking for that 'go-to' person that enjoys learning and accomplishing tasks in a fast-paced team environment.
  • Experience in the commercial construction is required.
  • An ability to produce a high-volume output while maintaining an attention to detail.
  • Ability to work well with others in a team environment.
  • Strong organizational skills with an ability to prioritize and multi-task.
  • Proven ability to manage critical deadlines.
  • Understanding of handling of sensitive and confidential information with a high level of discretion.
  • Experience with Foundation, Viewpoint, Textura, Procore software systems or other similar construction related platforms (e.g., Sage, Timberline, etc.)
  • Intermediate Excel, Word, PowerPoint, and Adobe based software skills.
  • Active Arizona Notary is a plus.


Benefits:

  • 401(k)
  • 401(k) matching
  • AD&D insurance
  • Dental insurance
  • Disability insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid sick time
  • Paid time off
  • Vision insurance


Physical setting:

  • Office


Schedule:

  • Day shift
  • Monday to Friday


Experience:

  • Accounts receivable: 3 years (Required)


Work Location:

In person

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