Sales Event Coordinator

1 week ago

Greenville, United States Hotel Hartness Patterson Restaurant & Bar Full time
Job DescriptionJob Description

** WEEKLY PAY **

Hotel Hartness is seeking to HIRE an experienced Sales Administrative Coordinator with experience in EVENTS to be part of the Sales and Marketing Team.

- Free On-Site Parking and Daily Meals -

The Sales & Events Coordinator provides support to the entire department with a wide variety of administrative functions. They are an essential member of the team, assisting the Sales & Events leaders with planning all aspects of events and providing operational departments with information necessary to ensure the success of corporate conferences, incentive programs, social events, and weddings.

ESSENTIAL FUNCTIONS

Job duties include, although are not limited to:

• Manage and update Banquet Event Order Book with daily revisions and distributions from Sales & Events Managers

• Attend daily Banquet Event Order Meeting and confirm accuracy of Banquet Event Order Book with Event Management System

• Support Meetings & Events Managers by assisting with Banquet Event Order Updates, Resume Edits, and Bill Review

• Organize and set up Pre-Conference meetings for large programs, as directed by Meetings & Events Managers

• Perform Daily revenue audits, to ensure Banquet Event Revenue is properly captured and reported.

• Provide daily, weekly, and monthly resort-wide updates from the Sales Department, including Banquet Event Order distribution, Daily Event distribution, Private Dining Outlet reports, Resume distribution, 10-Day Event Distribution, staffing reporting and Deposit tracking.

• Assist in departmental auditing by building and running reports in TripleSeat

• Act as a liaison between Sales Department and Banquets Department, by compiling Sales Turnover Notes

• Manage external vendor communication, including placing rental orders, overseeing rental load-in and load-out, and invoice processing for vendors.

• Assist in ensuring accurate forecasting and staffing by running daily, weekly, monthly, quarterly, and annual reports.

• Provide enthusiastic lateral assistance to operating departments as requested.

• Provide clear expectations for internal processes by developing and revising Standard Operating Procedures

• Design and print dinner menus, wedding tasting menus, name cards, and other printed collateral.

• Collaborate with human resources to plan in-house meetings and events.

• Reviewing meeting and event space availability for all in-house meeting requests

• Facilitate Amenity Deliveries for VIP guests in collaboration with the in-room dining department.

• Provide office support by answering phone calls, copying documents, and responding to email and phone messages.

QUALIFICATIONS

• High School Diploma or equivalent is required, bachelor's degree preferred.

• Strong customer service skills

• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, sales management systems preferred.

• Excellent verbal and written communication skills required.

• Knowledge of hotel food and beverage operations preferred.

PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously.

Must be able to bend, stoop, squat and stretch to fulfill tasks.

Must be able to lift up to 15-40 lbs. on a regular and continuing basis.

Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.



Required Experience:

  • High School diploma or equivalent
  • Must feel comfortable with technology.
  • 1 year of events coordinating experience
  • 1 year of administrative support experience
  • Ability to work in a constructive, team working environment with a positive, upbeat and customer-focused attitude
  • Ability to operate smoothly under pressure and stress
  • Flexibility to work nights or mornings, weekends, holidays, and busy seasonal days (i.e. town festivals).
  • May be subject to successful completion of background check and/or DMV check.

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