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Event Site Coordinator

2 months ago

Greenville, South Carolina, United States Clear Touch Interactive Inc Full time
Job Description

Job Summary:

We are seeking an experienced Event Site Coordinator to join our team at Clear Touch Interactive Inc. as a key member of our sales team. The Event Site Coordinator will be responsible for planning and executing the day-to-day functions at our Experience Center, ensuring that events run smoothly from pre-event to post-event logistics.

Key Responsibilities:

  • Plan and execute logistics of in-person visits to the Experience Center, including site visits, Education Forums, and training events.
  • Track expenses related to the Experience Center.
  • Coordinate event setup and breakdown.
  • Pack and prepare supplies for all events in the Experience Center.
  • Keep event materials organized with up-to-date inventory and upkeep.
  • Provide exceptional customer service by assisting with additional bookings and reservations.
  • Create and manage customizable assets for guests.
  • Book travel and accommodations for guests visiting the Experience Center.
  • Manage guests' arrivals, including airport pickup.
  • Create a schedule for the Education Forum, including securing speakers.
  • Schedule trainings (internal and external).
  • Assist with extracurricular activities for guests during their stay.
  • Train staff to become 'XC Certified.'
  • Create custom assets from templates for digital signage.

Requirements:

  • Bachelor's degree in Hospitality, Communication, Events, or a related field.
  • 1-2 years of experience in event logistics or hospitality.
  • Strong organizational skills and attention to detail.
  • Proficiency in Google Sheets or Excel.
  • Ability to work in a fast-paced environment.
  • Knowledge of Adobe Suite or Canva.
  • Valid driver's license and good driving record.
  • Ability to travel overnight for up to a week at a time.

Physical Requirements:

Exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects; driving; participation in a variety of activities in both an indoor and outdoor setting. Climbing, stooping, kneeling, typing, and heavy acuity.

Working Conditions:

Up to 5% travel to meetings and activities throughout the region with the possibility of overnight stays periodic and scheduled in advance. There is no substantial exposure to adverse environmental conditions apart from weather-related travel conditions.

Compensation:

$19.23 to $21.63 per hour.

Benefits:

  • 10 days paid time off in addition to your birthday and work anniversaries, and 16 community service hours.
  • 8 paid holidays.
  • Medical, dental, vision, STD/LTD, and life insurance (including a $100 benefit stipend).
  • $25,000 company-paid insurance.
  • Company match retirement up to 5% and profit sharing.
  • $75 connectivity monthly stipend.