Private Events Director

4 weeks ago

Greenville, United States The City Club of Greenville Full time
Job DescriptionJob Description

We are currently seeking a high-energy and driven sales and events professional. The Private Events Director is responsible for selling all aspects of private events held within the Club to include social, corporate, weddings, and other market segments. The ideal candidate will develop and execute sales strategies to achieve revenue targets.

The primary function of this role is to drive revenue by prospecting and fostering relationships with Members, individuals, and corporations.

Responsibilities:

  • Generate a definitive sales strategy to meet and/or exceed departmental revenue goals consistently
  • Responsible for selling all private functions, including meeting with the clients to determine needs, meeting those needs, and exceeding their expectations through detailed communication
  • Networking inside and outside the Club to obtain "leads" and build relationships with new and existing clients
  • Attend all required Department Head Meetings
  • Work with the Executive Chef and Food and Beverage Director to establish profitable and competitive private event menus that meet clients' needs
  • Work closely with the Membership Department in fostering relationships with new and existing members
  • Achieve and maintain mandated sales standards as set by the General Manager and Ownership
  • Development of a sufficient prospect inventory list and maintain a tracking system, to insure on-going contact with existing client base and development of new clients.
  • Responds to all calls, inquiries, and RFP's with in 24hr hours or sooner. Uncovers needs, schedules, and conducts site tours and create an ultimate sales experience, growing sales.
  • Ensures all contracts, procures client's signature, and collects necessary deposit and payments per accounting policy.
  • Manages all accounts with repeat weekly, monthly events. Ensures all policies are followed and member/guest satisfaction levels are met.
  • Ensures all office paperwork including tracking all expenses incurred by the Private Event Department are accurately recorded and are within financial guidelines.
  • Responsible for daily coordination of private events and operations including getting final guests, signature, payments, ordering audio visual, specialty items and distribution of banquet event orders.
  • Oversee event execution and coordinate events the day of, working with food & beverage team for private events to ensure the staff successfully executes with efficiency.
  • Assist fellow Employee Partners, Members, and guests to ensure delivery of the steps of service without being directed. Be aware of team members and the environment and participate as a member of the team.
  • Become proficient in the use of Triple seat and North Star computer system. Ensure that all banquet sales in North Star are accurate and match with Triple seat on a daily, weekly, and period basis. .
  • Attendance at all required Food and Beverage Meetings and Employee Partner Meetings
  • Assisting with all internal prospecting and marketing programs. Such programs should be in place and executed on an ongoing basis.
  • Be visible in the Club during peak operating hours. Meet and greet Members and guests as needed at private functions and at appropriate club events.
  • Responsible for working with The Membership and Marketing team, on promotional material and private event related sections of the club website and social media outlets.

OTHER ACCOUNTABILITIES:

  • Minimum of 40 hours of work must be completed on property at the club.
  • Private Events Director works varying schedule. Presence at private events is expected and participation at the club member events is expected.
  • Because of the fluctuating demands of the Club's operation, it may be necessary that each Employee Partner to perform a multitude of different functions; therefore, as an essential part of your job, you will be expected to help others when the occasion arises, just as other Employees are expected to help you. Accordingly, you may be expected to perform other tasks as needed or as directed.
  • Adhere to all the various company, club and department written mandatory standards of operations, policies and procedures, manuals, memos, oral instructions, etc., all of which go to make up the essential functions of the job.
  • Responsible for demonstrating good teamwork.
  • Follow all service department, club and corporate guidelines and policies as instructed by supervisor, policies, and manuals.
  • Professional, impeccable appearance maintained by self and all private event personnel.
  • Responsible for maintaining good conduct and safe working habits while in all areas and assuring that others are acting safely.

Qualifications

  • 2+years' sales experience, with a concentration in Catering/Private Events sales
  • Solid understanding of event revenue generation
  • Proven track record of sales performance, and prospecting programs that drive event revenue
  • Proven ability in leadership, communication, and negotiating skills
  • High energy and outgoing personality
  • Organizational and time management skills with an attention to detail
  • Must be proficient in Microsoft Office Suite, Word, and Excel
  • Team player able to foster relationships with Members, Employee Partners, and guests

Starting Salary is $35,000 annually with monthly commission pay outs based on sales.

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