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Accounts Receivable and Administration

2 months ago

Los Banos, United States The Morning Star Company Full time
Job DescriptionJob Description
The Morning Star Company
Information Services- AR Cash Application
 The Company

The Morning Star Company and its affiliates operate three tomato processing facilities in Central California, processing over 1/3 of the California processing tomato crop, in addition to tomato transplanting, farming, harvesting and trucking operations.  The company employs approximately 600 year-round and 2,500 seasonal colleagues.

The Morning Star Company is the largest independent producer of bulk tomato ingredient products (tomato paste and diced tomatoes) in the world.  We also produce canned tomatoes, tomato products and specialty sauces in pouches for customers in the retail and food service markets.  The company is known worldwide for its innovation and integrity.

We are organizationally structured through a system we term Mission Focused Self-Management™.  Our company is operated by Colleagues without titles or an appointed hierarchy of authority.  Authority relative to other Colleagues’ activities is lateral, with our Mission as our guiding principle of action, and respect, influence and success built based on each Colleague’s integrity, competency, effort, persistence, and straightforward persuasiveness.  Although we have grown significantly, we intend to maintain a culture of individual responsibility and Mission Focused Self-Management™.

The Mission and Position

This colleague’s Mission will be To ensure all incoming payments(Revenues, intercompany transactions, reimbursements, etc.) are posted accurately, making certain that all elements balance to the Morning Star "Checkbook”, monitoring of unallocated cash balances (aging, application, returns), and monitoring of Hand Invoice AR balances (invoices outside of existing ERP system).Providing both proficient and quality support to Accounting, Customer Service, and Sales colleagues. Target resolution of all pending issues within 1 week of end of month

Specific Responsibilities and Activities
 
  1. Accounts Receivable/Cash Application
    1. Post EDI ACH’s, Wires, Checks, return checks, misc. bank transactions (operating line, sweep income) daily.
    2. Verify entity income from deposits and post Revenues for All Locations Including Misc cash
    3. Prepare Bank Deposits and manage banking needs
    4. Collaborate with Customer Service, AR, Accounting colleagues to ensure accurate collection and accounting of payment received
    5. Evaluate, request, and communicate to appropriate colleagues about short-pay situations
    6. Request payment (A/P check) of unapplied cash and credits
 
    1. Reviewing unallocated cash from customers to prioritize allocation or returning aging balances not yet applied
      1. Review and share unallocated funds from customers with AR colleagues monthly for correct accounting
      2. Working with AR colleagues to notify vendors
    2. Assisting in preparing, monitoring, and allocating cash receipts for Hand Invoices issued
      1. Assist in the development of more efficient process for Hand Invoice Process
    3. Requesting AP checks as needed.
    4. Marketing Credit Notes    
      1. Processing Existing Credits as taken and communicating prior period credits taken with AR colleagues
    5. Organize and File checks, bank back-up, remittance support for end of month and audits.
      1. Maintain physical copies and upload to centralized shared file for use of accounting /AR colleagues
    6. Balance out Revenues to checkbook for proper calculation of Operating line weekly with target to resolve all major items within a few days of month-end
    7. Period End Close
      1.  Assist with period close to ensure timely and accurate information
      1. Assist to ensure Accounts Receivable sub ledger ties to Accounting System
  2. Accounts Payable
    1. Learn AP tasks to Assist with coverage of AP Front Office Colleague
 
  1. General Office Administration
    1. Reception & Front Office tasks in coordination with Front Office Colleagues
    2. Greet & Receive Visitors and Give Directions (Customers and Vendors)
    3. Sort & Distribute faxes
    4. Distribute Inter-Company Memos
    5. Answer and route phone calls to appropriate colleague
    6. Setup new files & prepare to store in sea van previous years based on document retention policy guidelines
    7. General Office Duties
    8. Prepare support required for periodic audits (invoices, bank payment support, credit support
Key Skills and Competencies
  • Organizing and prioritizing
  • Attention to detail and accuracy
  • Communication skills with colleagues at other physical locations – coordinate activities
  • Interpersonal relationship skills with vendors and internal colleagues
  • Information management skills – maintain files and supporting data so available on demand
  • Problem analysis and problem solving skills
  • Team work
  • Professional integrity
  • Ability to meet deadlines (internal and external)
  • Bilingual in Spanish/English a Plus

The successful candidate will be one that is open to learning, takes initiative and is capable of and interested in expanding their role to involve other Business Units and Accounting related functions. Additional key personal characteristics include impeccable integrity, conscientiousness, decisiveness, and self-confidence.

Wage will be between $18-$23 an hour.
                                   
Benefits: Morning Star offers a top-tier, comprehensive health plan, including medical, dental, and vision, and we pay the full monthly premiums for the Colleague and all eligible family members. The company also contributes to Colleagues' Health Savings Accounts. Year-round Colleagues are eligible to enroll in our 401K plan, with 4% match. 

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