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Youth National Teams Administrator

3 months ago

Chicago, United States UNITED STATES SOCCER FEDERATION 1 Full time
Job DescriptionJob DescriptionDescription:

U.S. Soccer Overview

We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and serve our athletes and fans. We seek motivated, passionate, skilled people who can think, create and work on a team.


U.S. Soccer is a growing company that looks for team members to grow with it. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture and an atmosphere for professional development.


The Federation’s core principles set organization-wide standards to identify and foster our culture and inform how we interact and hold each other accountable. These principles guide U.S. Soccer: We Win Together. We Aim High. We Champion Diversity, Equity & Inclusion. To be successful as a USSF employee, it is critical to demonstrate and live up to these principles every day and with every interaction with peers, stakeholders, and partners.


The Federation’s core values are the individual attributes and characteristics that staff embody to uphold the organization’s principles and succeed. These values guide our employees: Integrity. Commitment. Teamwork. Respect


Position Description
The YNT Administrator manages the preparation and execution of domestic and international Youth National Teams competitions, events, and camps. He/she leads all final planning for Youth National Team camps, acts as the point person for players and staff while in camp, and coordinates all logistical and operational aspects of the team.


Primary Responsibilities

  • Work with the head coach to identify all needs for travel and camp operations
  • Plan and secure all player/staff travel including, but not limited to, air travel, hotel reservations, ground transportation, meals, and visas
  • Manage and maintain the team’s daily schedule from a planning standpoint as well as on a day-to-day basis
  • Liaise with the training site to ensure it has accurate information and prepared for training each day
  • Execute the onboarding process for all team network staff (e.g., background checks, SafeSport training, payroll, etc.)
  • Troubleshoot all operational and administrative matters that arise while traveling and in camp to ensure the health, safety, and welfare of all players and staff
  • As the team’s operations and logistics point person, create and sustain healthy, positive relationships with vendors (e.g., hotel, training site, airlines, transportation companies, etc.)
  • Contribute to the management of an accurate budgeting process by paying invoices, reimbursing staff and players, and tracking team/camp expenses on time for:
  • Team operations (player per diem, equipment and supply purchases, laundry)
  • Travel expenses (hotel expenses, gratuities, airport entry and departure taxes)
  • Game/event expenses (referees, per diem employees, field rental)
  • Oversee the player-release process by requesting all releases from club teams and reporting to the USSF coaching staff on player availability
  • Keep Teamworks updated and ensure all players and staff have access to the system and understand how to use it, as well as maintaining current player (and parent/guardian) and club contact information in P3
  • Conduct post-event evaluations, report on outcomes and propose ideas to improve efficiency and quality of the Youth National Team experience
  • Advise staff and players on the policies set forth by U.S. Soccer, CONCACAF and FIFA
  • Maintain orderly and accurate files on all team-related information, including release waivers, contracts, game reports, and trip reports
Requirements:

Minimum Qualifications

  • Bachelor’s degree or higher
  • General knowledge of soccer
  • Capable of working in fast-paced and demanding environments
  • Exceptional time-management skills and ability to prioritize workflow
  • Must be able to connect “micro” details to the “macro” vision and mission
  • Ability to deliver high-quality work and execute under pressure and deadlines
  • Detailed oriented and meticulous work style
  • Excellent written and verbal communication combined with a professional demeanor
  • Excellent work ethic and relentless desire to contribute to the team’s success on the field
  • Experience in managing a budget, travel (domestic and international) and operations for an elite sports team
  • Uncompromising ethical standards, trustworthy and discreet
  • Proficient experience with Microsoft Suite (Word, PowerPoint, Excel and Outlook)
  • Able and willing to travel up to 50% of the year, domestic and international
  • Able and willing to work non-traditional hours including evenings, weekends and holidays


Desired Qualifications

  • Master’s degree in Business Administration, MBA
  • Bilingual (English and Spanish)
  • Elevated critical thinking skills
  • Outstanding interpersonal skills and a proven ability to collaborate with others
  • Achievement-oriented and confident with a drive to succeed
  • Thorough institutional knowledge of U.S. Soccer’s mission, goals, technical plan, policies, practices, and procedures
  • Previous experience with a club or national team

U.S. Soccer is an equal opportunity employer that is committed to diversity, equity and inclusion, and prohibits discrimination and harassment of any kind on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status, political belief, or any other characteristic protected under the law. This policy applies to all our employment practices within our organization.


We strongly encourage women, people of color, LGBTQIA, veterans, parents, and persons with disabilities to apply.