Communications and Project Coordinator

1 week ago

Salt Lake City, United States Squire & Company PC- Full time
Job DescriptionJob Description

About Squire:

Based in Orem and Salt Lake City, Squire has been a trusted advisor in financial services, specializing in tax, audit, wealth, and advisory services for over 50 years. With solid values and business acumen as our foundation, Squire's culture promotes a steadfast commitment to three core values: Personal Connection, Proactive Ownership, and Thoughtful Innovation. These principles have played a pivotal role in our enduring success, guiding us through decades of growth and evolution.

Are you passionate about driving excellence and embracing innovation? We extend an invitation to individuals who share our dedication to excellence and innovation. Join us and discover the opportunity to contribute to a professional services firm where your efforts are valued and rewarded. At Squire, we offer a supportive environment conducive to career development and advancement through structured mentoring programs. Apply now and be part of a team that fosters growth and encourages your professional development

About the role:

The Communications and Project Coordinator in our Operations area provides essential support to the Strategic Operations and Communications Manager in the planning, execution, and monitoring of communication and projects within the organization. We are looking for someone who is adaptable, can anticipate roadblocks, is reliable, will take initiative, and will execute tasks with a high level of efficiency, in high pressure situations. The Communications and Project Coordinator will need to be someone with very strong written communication and the ability to concisely create reports and communications with key firm stakeholders. The exercise of discretion and independent judgment with respect to job functions is necessary. Work hours will need to be adapted and/or extended, including occasional evenings or weekends, to meet project deadlines.

Responsibilities:

Communications:

  • Manage the monthly Firm Newsletter including creating content and coordinating with other newsletter contributors.
  • Refine meeting minutes for Board of Directors and Management Committee meetings.
  • Assist with writing, drafting, and editing other firm communications as assigned.
  • Maintain a consistent tone within firm communications.
  • Help the Strategic Operations and Communications Manager develop a communication strategy and develop processes based on the strategy.

Administrative Responsibilities:

  • Complete tasks and projects as determined by the CEO and Manager of Strategic Operations and Communications.
  • Support various firm committees as assigned.
  • Coordinate client holiday gifts, firm holiday cards, and other firm-facing projects, as assigned.
  • Assist with the planning and execution of firm events and functions.
  • Perform basic administrative tasks such as running errands, calendaring, answering phone calls, ordering and picking up lunches, and others.
  • Work with MS Word, Excel, PowerPoint, and other relevant software, effectively navigate and research on the internet, and use technical equipment appropriately.
  • Maintain confidence and protect operations by keeping information confidential.

Qualifications:

  • Bachelor’s degree preferred in Communications, Business, or a related field.
  • 2+ years of administrative experience preferred.
  • Microsoft Office: high level of proficiency.
  • Excellent communication skills, both written and verbal.
  • Must be able to travel to pick up lunches, attend off-site meetings, etc.
  • Ability to manage many tasks at any given time.
  • Knowledge of general office practices, procedures, software, and equipment; ability to learn several new computer programs quickly.
  • A service-oriented mindset and willingness to go above and beyond to take care of the firm.
  • Equivalent experience in a similar role will also be considered, particularly if combined with relevant certifications or demonstrable success in similar positions.
  • Must be authorized to work in the US.

Job Status: Full Time, Salary or Hourly depending on experience.

Work Location: Orem

Work Arrangements: Remote, Hybrid, In-office

Squire Benefits Package

Squire takes pride in offering our benefit-eligible employees a comprehensive benefits package tailored to meet the needs of both individuals and their families. Our benefits program is designed to provide peace of mind and ensure access to quality healthcare, covering 90% of healthcare premium coverage.

  • Medical/Dental/Vision Plans
  • Robust Health Savings Account Match
  • Flexible Spending Account
  • 401(k) Match
  • Employer Paid Short-Term & Longer-Term Disability
  • Employer Paid Group Life Insurance Policy
  • Accident Insurance Plans
  • Employee Assistance Mental Health Services
  • Pet Insurance Plans
  • Identify Theft Protection Plans

Squire Perks:

  • Squire Culture
  • Discretionary and Spot Bonus Structure
  • Professional Training
  • Tuition Reimbursement (For required Masters positions)
  • Philanthropic Activities
  • Signature Rewards Program
  • Employee Assistance Programs
  • Women’s Professional Development
  • Fitness Reimbursement
  • Accrued Paid Time Off
  • Health & Wellness Programs

Squire's dedication to excellence and quality work has garnered numerous accolades, including:

  • Utah’s Best Company Award – 8 years running
  • 2024 Best Accounting Firm to Work For
  • 100 Companies Championing Women Award
  • Accounting Today’s “Firms to Watch” in 2024
  • Worksite Wellness Award 2020-2024

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