Current jobs related to Legal Administrative Assistant - Minneapolis - Sauber Legal Services LLC

  • Legal Administrative Assistant

    2 months ago

    Minneapolis, United States Larkin Hoffman Full time

    Job DescriptionJob DescriptionJob Description Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Assistant to join our Business Litigation practice group. This position will provide administrative support for lawyers, paralegals, and other legal personnel. Duties include document production, organizing and maintaining physical...

  • Legal Administrative Assistant

    1 month ago

    Minneapolis, United States Bowman and Brooke Full time

    Job DescriptionJob DescriptionBowman and Brooke LLP is a nationally recognized trial firm, specializing in many types of defense litigation, including having one of the largest product liability practices in the country. The firm defends corporate clients, including Global 500 and internationally based companies, in high-exposure and technically intricate...

  • Legal Administrative Assistant

    4 weeks ago

    Minneapolis, United States Ballard Spahr LLP Full time

    Department: Litigation Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the...

  • Legal Administrative Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Ballard Spahr LLP Full time

    Department: LitigationBallard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the...

  • Legal Administrative Assistant

    1 month ago

    Minneapolis, United States Grant-Shannon Full time

    Job DescriptionJob DescriptionExcellent opportunity with a growing firm to bring your Legal Administrative Assistant experience to work in the Business Litigation Department - someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a...

  • Legal Administrative Assistant

    1 day ago

    minneapolis, United States Integrated Talent Strategies (ITS) Full time

    Integrated Talent Strategies (ITS) is seeking an experienced litigation Legal Administrative Assistant to work in the Minneapolis, MN area. This Direct Hire position offers comprehensive health and wellness benefits, including a generous profit-sharing and PTO program.Job Summary: The Legal Administrative Assistant works alongside attorneys and paralegals to...

  • Legal Administrative Assistant

    1 day ago

    Minneapolis, United States Integrated Talent Strategies (ITS) Full time

    Integrated Talent Strategies (ITS) is seeking an experienced litigation Legal Administrative Assistant to work in the Minneapolis, MN area. This Direct Hire position offers comprehensive health and wellness benefits, including a generous profit-sharing and PTO program.Job Summary: The Legal Administrative Assistant works alongside attorneys and paralegals to...

  • Legal Administrative Assistant

    5 hours ago

    Minneapolis, United States Integrated Talent Strategies (ITS) Full time

    Integrated Talent Strategies (ITS) is seeking an experienced litigation Legal Administrative Assistant to work in the Minneapolis, MN area. This Direct Hire position offers comprehensive health and wellness benefits, including a generous profit-sharing and PTO program.Job Summary: The Legal Administrative Assistant works alongside attorneys and paralegals to...

  • Legal Administrative Assistant

    3 days ago

    Minneapolis, United States Adams & Martin Group Full time

    Adams & Martin Group is seeking a direct hire Legal Administrative Assistant to join a law firm in downtown Minneapolis.Responsibilities:Schedule and coordinate court appointments and meetings.Manage documents related to attorney-client interactions.Provide general administrative support to legal staff.Qualifications:Strong communication and collaboration...

  • Legal Administrative Assistant

    2 days ago

    Minneapolis, United States Adams & Martin Group Full time

    Adams & Martin Group is seeking a direct hire Legal Administrative Assistant to join a law firm in downtown Minneapolis.Responsibilities:Schedule and coordinate court appointments and meetings.Manage documents related to attorney-client interactions.Provide general administrative support to legal staff.Qualifications:Strong communication and collaboration...

  • Administrative Assistant

    4 days ago

    Minneapolis, Minnesota, United States Nepp & Hackert LLC Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Legal Support Specialist to join our team at Nepp & Hackert LLC. As a key member of our staff, you will be responsible for providing administrative support to our attorneys and assisting with various tasks related to client contact, information gathering, and document management.Key...

  • Legal Administrative Assistant

    1 month ago

    Minneapolis, United States Gpac Full time

    My client, a nationally recognized law firm, is looking to add an LAA to their Minneapolis litigation team. The Legal Administrative Assistant will play a pivotal role in ensuring the smooth operation of the Litigation and Dispute Resolution practice group. This position requires a proactive and confident professional with a solid background in...

  • Legal Administrative Assistant

    3 months ago

    Minneapolis, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. Overview:We are seeking an experienced Legal Administrative Assistant to join our highly regarded Litigation group. Our Ideal Candidates Will Have:The ideal candidate will provide legal...

  • Legal Recruiting Administrative Assistant

    1 week ago

    Minneapolis, United States Adams & Martin Group Full time

    Adams & Martin Group is seeking a Legal Recruiting Administrative Assistant to join a law firm in Minneapolis. This is a direct hire opportunity with a hybrid work model. Responsibilities:Coordinate, schedule, and manage job postings.Review and screen applications.Track candidates using applicant tracking system.Collect candidate materials and...

  • Legal Recruiting Administrative Assistant

    1 week ago

    Minneapolis, United States Adams & Martin Group Full time

    Adams & Martin Group is seeking a Legal Recruiting Administrative Assistant to join a law firm in Minneapolis. This is a direct hire opportunity with a hybrid work model. Responsibilities:Coordinate, schedule, and manage job postings.Review and screen applications.Track candidates using applicant tracking system.Collect candidate materials and...

  • Legal Administrative Assistant

    3 weeks ago

    Minneapolis, MN, United States Winthrop & Weinstine Full time

    TITLE Legal Administrative Assistant - Litigation Winthrop & Weinstine is a leading corporate law firm that believes in putting clients first, culture second and paving our own path forward. Through a culture of fresh thinking, we put the law to work. All qualified applicants will receive consideration for employment without regard to race, color,...

  • Litigation Legal Administrative Assistant

    2 months ago

    Minneapolis, United States Reinhart Boerner Van Deuren SC Full time

    Job DescriptionJob DescriptionDescription:Our Minneapolis office is growing, and we have an immediate opening for a Litigation Legal Administrative Assistant. We seek an energetic, experienced, professional to be in the office, providing support to the attorneys and paralegals in meeting the needs and demands of the firm's clients.You will join a...

  • Litigation Legal Administrative Assistant

    3 weeks ago

    Minneapolis, United States Reinhart Boerner Van Deuren SC Full time

    Job DescriptionJob DescriptionDescription:Our Minneapolis office is growing, and we have an immediate opening for a Litigation Legal Administrative Assistant. We seek an energetic, experienced, professional to be in the office, providing support to the attorneys and paralegals in meeting the needs and demands of the firm's clients.You will join a...

  • Legal Administrative Assistant

    3 months ago

    Minneapolis, United States Gurstel Law Firm P C Full time

    Job DescriptionJob DescriptionAre you looking to get your foot into the Legal Field?Are you tired of working nights and weekends?Do you have good administrative skills?Then this may be the job for you!!Gurstel Law Firm, P.C. - Legal Administrative AssistantGET TO KNOW USGurstel Law Firm, P.C. (hereinafter "the Firm") is a multi-state litigation law firm...

  • Legal Administrative Assistant-Commercial Real Estate

    1 month ago

    Minneapolis, United States Grant-Shannon Full time

    Job DescriptionJob DescriptionExcellent opportunity to join a mid-sized DT Minneapolis law firm as Legal Administrative Assistant (LAA) in their commercial real estate department. The LAA provides legal and administrative support to attorneys and other professionals in the fulfillment of their responsibilities with the law firm.Opportunity to work remotely...

Legal Administrative Assistant

1 month ago

Minneapolis, United States Sauber Legal Services LLC Full time
Job DescriptionDescription

Our busy legal firm is looking for an efficient, organized legal administrative assistant to help our attorneys and paralegals assist clients and ensure we're operating efficiently. The main tasks include intake and scheduling, but you will also handle all office correspondence including answering phone calls and emails, arranging meetings and travel, docketing/tickling, arranging for witnesses for signing meetings, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

Our firm is on a four-day workweek (Monday through Thursday) and staffed 8:00 AM to 6:00 PM

Responsibilities

DAY-TO-DAY DETAILS:

Hospitality/Reception

You will be expected to do some of the normal reception or hospitality tasks such as greeting clients, seating them, offering refreshments, cleaning the conference room between meetings, ordering lunch for our staff lunches, emptying the dishwasher, refilling paper trays, stocking the fridge, keeping track of items for ordering, replacing toner in the printers, etc. The client experience comes first, so we all (attorneys and staff alike) do our part to ensure the clients are comfortable, informed, and happy.

Intake/Phones
•Our firm uses Clio Grow and Manage as our intake software and client management (billing) software. Timekeeping is expected of all staff as a means of tracking time (billable, admin, or unbillable - it is all input)
•Answer and respond to potential client calls or emails. Take detailed messages.
•Send and review intake forms/questionnaires, collect additional documents, facts, background, or applicable law about prospective clients
•Cross-check and validate unverified information
•Organize new files in Dropbox and Clio Grow
•Send scheduling links or coordinate meetings
•Input prospective clients, clients, an adverse party, and professional contacts (including organizations and firms) into Clio and add as relationships in related matters

Scheduling
•The candidate must be tech-savvy and able to navigate cloud-based programs with ease
•Scheduling includes prospective client initial meetings, signing meetings (ensuring two witnesses) for existing clients, sending details to confirm both remote or in-person meetings (email Zoom details or confirm in person with directions to the firm), and helping attorney with scheduling marketing/professional meetings, lunches or social meetings, as needed

Client File Opening/Closing
•"Open" files in Clio and Dropbox - move from our intake software into management software, create folders, rename files as needed, move billing entries to active matter, etc. We integrate cloud-based file storage with Clio and the person in this position must be comfortable navigating between these programs
•Create a physical red rope for any physical documents and docket files
•When a client matter is complete/closed, remove original documents, prepare a receipt for clients, organize and scan/close/destroy the physical red rope, and batch scan for a redundant and complete copy of the file. Save the same in Dropbox and Clio. Tickle a future follow-up date

File Organization/Management
•Everything in or out gets scanned and saved Help ensure proper electronic file management with proper naming conventions
•Proof and edit documents and correspondence for accuracy
•Assist paralegal or attorney when updating a pleading or docket index for matters with court cases - to match the Court's docket
•Ensure court dates are calendared and tickled (reminders) on the appropriate firm/attorney calendars
•Our office is (as much as possible) paperless, so this candidate must be comfortable with electronic file management, confidentiality, and security (conscious of working with sensitive or privileged client information)
•Database hygiene, managing duplicates or removing bad records, etc.
•Send documents for electronic signature through Adobe Sign, remind clients about signing, and save signed documents. Familiarity with Adobe Acrobat Pro and redaction, flattening PDFs for future filing or redaction, and adding, inserting, replacing, or revising PDF files
•The candidate should be able to navigate Microsoft Office (Excel, Word, Outlook, PowerPoint), Adobe Acrobat Pro, LastPass, Dropbox, and other programs with ease. Someone familiar with Tyler Host Odyssey e-filing, Simplifile recording (real estate), and Clio Grow and Manage programs is a shoo-in
•Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
•Process client billing properly using daily time records with help from the accounting department
•Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
•Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
•Complete legal research as needed under the supervision of attorneys and paralegals

Qualifications

DETAILS. DETAILS. DETAILS.
•You will support the attorney and be the face of the firm Must be comfortable with client interaction, triaging tough calls from emotional clients, taking detailed messages for the attorney, and being reliable
•You must be available to work on-site because you will act as a signing witness for Wills and other documents as needed. THIS IS NOT A FULLY REMOTE POSITION - if you live outside of a 50-mile radius from the firm, and do not indicate on your application or cover letter that you are willing to relocate, your application will be disqualified
•You will be expected to do some of \the normal (shared) hospitality tasks such as greeting clients, seating them, offering refreshments, cleaning the conference room between meetings, ordering lunch for our staff lunches, emptying the dishwasher, refilling paper trays, replacing toner in the printers, etc. All of the normal "day-to-day" office tasks that we all share while in the office
•1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
•Candidates should have strong organizational skills and communication skills
•Able to meet demanding deadlines in a fast-paced environment
•Comfortable working with all Microsoft Office products
•High school diploma or equivalent is required; associate's degree is a plus
•Must be able to type at least 50 WPM
•Candidates must have worked with legal software, case management, and docketing programs