Litigation Legal Administrative Assistant

2 months ago

Minneapolis, United States Reinhart Boerner Van Deuren SC Full time
Job DescriptionJob DescriptionDescription:

Our Minneapolis office is growing, and we have an immediate opening for a Litigation Legal Administrative Assistant. We seek an energetic, experienced, professional to be in the office, providing support to the attorneys and paralegals in meeting the needs and demands of the firm's clients.

You will join a supportive, hard-working team of professionals dedicated to providing creative yet practical solutions to our clients' business problems and needs.


As part of our team, some of the essential duties and responsibilities will include:

  • Compose basic or routine letters/transmittal e-mails.
  • Electronic filing for cases in federal court, primarily district of Minnesota.
  • Electronic filing for cases in Minnesota state court, including Office of Administrative Hearings.
  • Electronic filing for cases in Wisconsin state court.
  • Maintain calendars for attorneys, including court hearings, settlement conferences, depositions, and deadlines for federal, state, and workers’ compensation litigation cases.
  • Schedule conference calls with multiple parties using Doodle polls or similar tools to coordinate calendars.
  • Format court pleadings and discovery documents, including tables of contents, and other word processing tasks, proofreading for spelling, punctuation, and grammar.
  • Enter attorneys’ time entries and assist with client billing process.
  • Open files.
  • Make travel arrangements and complete expense reports.
  • Create and maintain project lists and assignments.
  • Obtain/maintain contact information for clients, service providers and related parties.
  • Serve as back-up to other assistants.
  • Availability to work some overtime as needed to facilitate the timely completion of client deliverables and court filings.
Requirements:

This position requires superior administrative skills and strong client service acumen. You must be a professional with 7-10 years of legal administrative assistance experience. A Bachelors' Degree is a plus.


Preferred proficiencies include:

  • Excellent written and oral communication skills.
  • Exceptional listening skills.
  • The ability to follow directions but to also work independently.
  • Prioritize and complete multiple tasks with competing deadlines.
  • Reliably complete all assignments in a timely and professional manner.
  • Exceptional organizational skills.
  • Perform a high volume of tasks under pressure and effectively utilize slower periods to complete less urgent tasks and projects.
  • Attention to detail with a commitment to accuracy.

Physical Demands and/or Work Environment:

While performing the duties of this job, the employee must be able to frequently use a keyboard, calculator, and telephone. Frequent sitting, walking, talking, hearing, and occasionally stand, stoop, bend, kneel, crouch, crawl, lift (20 lbs.), and an ability to adjust vision for close vision work. Reasonable accommodations will be made for qualified individuals with disabilities consistent with applicable law.


Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and/or certain state or local laws. Please contact Human Resources at recruiting@reinhartlaw.com if you need a reasonable accommodation or other assistance to participate in any aspect of the application process.

  • Legal Administrative Assistant

    3 weeks ago

    Minneapolis, MN, United States Winthrop & Weinstine Full time

    TITLE Legal Administrative Assistant - Litigation Winthrop & Weinstine is a leading corporate law firm that believes in putting clients first, culture second and paving our own path forward. Through a culture of fresh thinking, we put the law to work. All qualified applicants will receive consideration for employment without regard to race, color,...

  • Legal Administrative Assistant

    3 months ago

    Minneapolis, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. Overview:We are seeking an experienced Legal Administrative Assistant to join our highly regarded Litigation group. Our Ideal Candidates Will Have:The ideal candidate will provide legal...

  • Legal Administrative Assistant

    1 month ago

    Minneapolis, United States Gpac Full time

    My client, a nationally recognized law firm, is looking to add an LAA to their Minneapolis litigation team. The Legal Administrative Assistant will play a pivotal role in ensuring the smooth operation of the Litigation and Dispute Resolution practice group. This position requires a proactive and confident professional with a solid background in...

  • Litigation Legal Administrative Assistant

    3 weeks ago

    Minneapolis, United States Reinhart Boerner Van Deuren SC Full time

    Job DescriptionJob DescriptionDescription:Our Minneapolis office is growing, and we have an immediate opening for a Litigation Legal Administrative Assistant. We seek an energetic, experienced, professional to be in the office, providing support to the attorneys and paralegals in meeting the needs and demands of the firm's clients.You will join a...

  • Business Litigation Legal Assistant

    7 days ago

    Minneapolis, Minnesota, United States Grant-Shannon Full time

    Position OverviewWe are seeking a dedicated **Legal Administrative Assistant** to support our **Business Litigation Department** at Grant-Shannon. This role is ideal for an individual with a keen eye for detail and the ability to manage multiple tasks efficiently in a dynamic environment.Key Responsibilities:Draft and prepare various legal documents,...

  • Legal Administrative Assistant

    1 month ago

    Minneapolis, United States Grant-Shannon Full time

    Job DescriptionJob DescriptionExcellent opportunity with a growing firm to bring your Legal Administrative Assistant experience to work in the Business Litigation Department - someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a...

  • Legal Administrative Assistant

    4 weeks ago

    Minneapolis, United States Ballard Spahr LLP Full time

    Department: Litigation Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the...

  • Legal Administrative Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Ballard Spahr LLP Full time

    Department: LitigationBallard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the...

  • Legal Administrative Assistant

    1 month ago

    Minneapolis, United States Bowman and Brooke Full time

    Job DescriptionJob DescriptionBowman and Brooke LLP is a nationally recognized trial firm, specializing in many types of defense litigation, including having one of the largest product liability practices in the country. The firm defends corporate clients, including Global 500 and internationally based companies, in high-exposure and technically intricate...

  • Legal Administrative Assistant

    1 day ago

    minneapolis, United States Integrated Talent Strategies (ITS) Full time

    Integrated Talent Strategies (ITS) is seeking an experienced litigation Legal Administrative Assistant to work in the Minneapolis, MN area. This Direct Hire position offers comprehensive health and wellness benefits, including a generous profit-sharing and PTO program.Job Summary: The Legal Administrative Assistant works alongside attorneys and paralegals to...

  • Legal Administrative Assistant

    1 day ago

    Minneapolis, United States Integrated Talent Strategies (ITS) Full time

    Integrated Talent Strategies (ITS) is seeking an experienced litigation Legal Administrative Assistant to work in the Minneapolis, MN area. This Direct Hire position offers comprehensive health and wellness benefits, including a generous profit-sharing and PTO program.Job Summary: The Legal Administrative Assistant works alongside attorneys and paralegals to...

  • Legal Administrative Assistant

    5 hours ago

    Minneapolis, United States Integrated Talent Strategies (ITS) Full time

    Integrated Talent Strategies (ITS) is seeking an experienced litigation Legal Administrative Assistant to work in the Minneapolis, MN area. This Direct Hire position offers comprehensive health and wellness benefits, including a generous profit-sharing and PTO program.Job Summary: The Legal Administrative Assistant works alongside attorneys and paralegals to...

  • Legal Administrative Assistant

    2 months ago

    Minneapolis, United States Larkin Hoffman Full time

    Job DescriptionJob DescriptionJob Description Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Assistant to join our Business Litigation practice group. This position will provide administrative support for lawyers, paralegals, and other legal personnel. Duties include document production, organizing and maintaining physical...

  • Legal Administrative Assistant

    3 days ago

    Minneapolis, United States Adams & Martin Group Full time

    Adams & Martin Group is seeking a direct hire Legal Administrative Assistant to join a law firm in downtown Minneapolis.Responsibilities:Schedule and coordinate court appointments and meetings.Manage documents related to attorney-client interactions.Provide general administrative support to legal staff.Qualifications:Strong communication and collaboration...

  • Legal Administrative Assistant

    2 days ago

    Minneapolis, United States Adams & Martin Group Full time

    Adams & Martin Group is seeking a direct hire Legal Administrative Assistant to join a law firm in downtown Minneapolis.Responsibilities:Schedule and coordinate court appointments and meetings.Manage documents related to attorney-client interactions.Provide general administrative support to legal staff.Qualifications:Strong communication and collaboration...

  • Legal Assistant

    16 hours ago

    Minneapolis, Minnesota, United States MESSERLI KRAMER P.A. Full time

    Job Description**Job Summary:**Messerli Kramer P.A. is seeking a highly organized and detail-oriented Legal Assistant to support our litigation team. As a Legal Assistant, you will play a critical role in reviewing files, preparing documents, and working closely with courts to ensure timely processing of legal files.Key Responsibilities:Review files based on...

  • Litigation Docketing Administrator

    4 weeks ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. Location: Flexible (Fully remote OR hybrid-work from any of our U.S. offices if you prefer an office environment.)Overview:We are seeking an experienced Litigation Docketing Administrator to...

  • Legal Operations Assistant

    7 days ago

    Minneapolis, Minnesota, United States Gpac Full time

    Our esteemed client, a prominent law firm, is seeking to enhance their Minneapolis litigation team by adding a Legal Administrative Assistant. This vital role is essential for the effective functioning of the Litigation and Dispute Resolution practice group. The ideal candidate will be a proactive and confident individual with a robust background in...

  • Legal Administrative Assistant

    3 months ago

    Minneapolis, United States Gurstel Law Firm P C Full time

    Job DescriptionJob DescriptionAre you looking to get your foot into the Legal Field?Are you tired of working nights and weekends?Do you have good administrative skills?Then this may be the job for you!!Gurstel Law Firm, P.C. - Legal Administrative AssistantGET TO KNOW USGurstel Law Firm, P.C. (hereinafter "the Firm") is a multi-state litigation law firm...

  • Administrative Assistant

    4 days ago

    Minneapolis, Minnesota, United States Fox Rothschild Full time

    Job SummaryWe are seeking a highly skilled and experienced Client Service Specialist to join our Litigation Department at Fox Rothschild. The successful candidate will provide exceptional administrative support to our attorneys, ensuring seamless client interactions and efficient case management.Key ResponsibilitiesProvide superior client service by...