Legal Administrative Assistant

4 weeks ago

Minneapolis, United States Ballard Spahr LLP Full time
Department: Litigation

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients.

Responsibilities include:

  • maintaining and processing case information to final disposition
  • creating electronic files, preparing and processing correspondence, memoranda and complex legal documents
  • preparing documents for state and federal court filings, and e-filing in various state and federal courts
  • administrative duties which include maintaining attorney calendars and contact information, and new client intake

    Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills and be able to multi-task and work cooperatively in a team environment to meet all fee earner and client deadlines. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. A willingness to take innovative approaches to administrative support is a plus.

    This position requires a minimum of 3 years of general litigation experience and a high degree of proficiency with Microsoft Office, including Word, Excel and Outlook. Experience with e-filing, document management and time and billing systems is preferred.

    Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

    The firm is not accepting resumes from search firms for this position.

    Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

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