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HR Office Manager

2 months ago

Albany, United States Boys & Girls Clubs of the Capital Area Inc Full time

Job Title: HR Office Manager

Department: Administrative

Location: Albany Clubhouse (Primary), Troy Clubhouse (Secondary)

Reports to: Director of Human Resources

Salary: From $20/Hour, Hourly, Full-time

Hours & Schedule: Full-time, 8:30 AM - 5:00 PM, Mon - Fri

Benefits: Vacation time and sick time, Year-end bonus, 401(K), health and dental insurance, life insurance, long-term disability, retirement benefits, employee assistants program (EAP) and eligibility for additional third-party discounts.


Organizational Values

At the Boys & Girls Clubs of the Capital Area, you'll find more than just a job. You'll be part of realizing our mission to inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible and caring citizens. Our team works together to ensure that youth in the Capital Area are given an opportunity to succeed and flourish in today's fast-paced environment.


Overview of Your Role

The HR Office Manager plays a crucial role in maintaining efficient office operations and supporting the Human Resources department. This position focuses on administrative tasks, facility management, budget oversight, vendor relations, implementing sustainable office practices, and assisting with HR-related functions to create a productive and positive work environment.


KEY ROLES (Essential Job Responsibilities):

Office Administration:

  • Manage day-to-day office operations and implement efficient administrative processes
  • Oversee internal meeting room reservations and document management
  • Handle confidential information and maintain employee files
  • Coordinate office supplies procurement and equipment management

Facility Management:

  • Manage rental schedules for Clubhouse facilities
  • Oversee staff vehicle reservation system for program activities and field trips
  • Coordinate office maintenance and repairs

Financial Management:

  • Prepare and manage office budget, track expenses, and identify cost-saving opportunities
  • Process invoices, manage petty cash, and prepare financial reports
  • Assist with banking relationships and weekly deposits
  • Support payroll processes, including timecard management and expense reimbursements; a

Human Resources Support:

  • Assist with recruitment, including job postings, resume screening, and interview scheduling
  • Support new hire onboarding processes
  • Help maintain the Human Resources Information System (HRIS)
  • Assist with unemployment claims, employment verifications, and wage garnishments
  • Administer annual training programs for employees

Travel Required: Occasional travel between Albany and Troy locations may be required.



CREDENTIALS, SKILLS/KNOWLEDGE REQUIRED:

Education and Experience:

  • Preferred - Bachelor's degree in Business Administration, Facility Management, Human Resources, or related field
  • Minimum 2-3 years experience in office management or administrative roles, preferably with some HR experience
  • Minimum 1-2 years experience in HR related roles
  • Experience with payroll systems and processes

Required Skills/Abilities:

  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • Excellent interpersonal and customer service skills
  • Strong analytical and problem-solving skills
  • Proficient with Google or Microsoft Office Suite, HRIS, software
  • Knowledge of office management best practices, HR processes, and employment laws
  • Ability to prioritize tasks and to delegate them when appropriate
  • Ability to function well in a high-paced and at times stressful environment
  • Must pass a comprehensive background check, including fingerprinting, child abuse clearance, and sex offender registry check, as required by BGCCA/NYSED/OCFS regulations

Physical Requirements: This job primarily involves sitting and using office equipment and computers. There may be occasional light lifting and carrying involved.


DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.


The Boys & Girls Clubs of the Capital Area is an Equal Opportunity Employer and is committed to recruiting and hiring a diverse workforce. Persons from diverse backgrounds including communities of color, people with disabilities, and the LGBTQ+ community are encouraged to apply.



Compensation details: 20-25 Hourly Wage



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