Administrative Coordinator

1 month ago


Kansas City MO United States Heritage Consulting Group Full time

Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation’s most iconic buildings.


JOB SUMMARY

Heritage Consulting Group’s Administrative Coordinator is highly organized and proactive in managing day-to-day administrative tasks ensuring smooth operation of both office and remote staff. Reporting to the President, the Administrative Coordinator possesses excellent communication skills, acute attention to detail, and superior ability to multitask efficiently.


RESPONSIBILITIES INCLUDE

  • Provide comprehensive administrative support to the company, including managing schedules, arranging meetings, and preparing project documents and proposals.
  • Oversee office operations, including ordering supplies, managing office equipment, and ensuring a clean and organized workspace.
  • Assist project leads with opening and closing projects, keeping client contacts and records, and answering inquiries.
  • Create, organize and maintain paper and electronic project records and documentation.
  • Maintain and update databases and filing systems, ensuring all information is accurate and easily accessible.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Assist with planning and coordinating company events, meetings, and client presentations.
  • Ensure all office operations comply with company policies and regulatory requirements.
  • Manage accounts payable process and ensure invoices are paid timely and accurately.
  • Assist with employee expenses, collecting and ensuring prompt payment.
  • Other duties as assigned by Leadership team.


QUALIFICATIONS

  • A Bachelors degree in Business Administration, Office Management, or a related field preferred.
  • Minimum of two (2) years of experience in an administrative role, preferably in a consulting or professional services environment.
  • Excellent organizational skills and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook).
  • Familiarity with office management software and tools.
  • Detail-oriented with a high degree of accuracy.
  • Ability to work independently and as part of a team.
  • Professional demeanor, proactive approach, and a strong sense of responsibility.



  • Kansas City, Missouri, United States Federal Reserve Bank Full time

    Job Title: Administrative AssistantAbout the Role:The Federal Reserve Bank of Kansas City is seeking an experienced Administrative Assistant to provide support to the organization's Information Technology functions. In this position, you will work closely with IT business area leadership staff to help them continue to provide efficient and effective...


  • Kansas City, United States Heritage Consulting Group Full time

    Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation’s most iconic buildings.JOB SUMMARYHeritage...


  • Kansas City, United States Heritage Consulting Group Full time

    Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation’s most iconic buildings.JOB SUMMARYHeritage...


  • Kansas City, United States Samuel U. Rodgers Health Center Full time

    Job Details Job Location: Main Campus/Downtown - Kansas City, MO Position Type: Full Time Salary Range: Undisclosed Job Category: Admin - Clerical Description The Administrative Coordinator will provide administrative and secretarial support for the Chief Systems Officer, Chief Medical Officer, Chief Operating Officer and Chief Financial Officer....


  • Kansas City, Missouri, United States KONE Full time

    Job OverviewKONE, a global leader in elevator and escalator solutions, is seeking an Administrative Coordinator to join their Kansas City branch. This role offers the opportunity to work with a dynamic team, contributing to the efficient operation of the service branch.About KONEFounded in 1910, KONE has evolved into a company that provides innovative...


  • Kansas City, Missouri, United States Burns & McDonnell Full time

    About the RoleWe are seeking an experienced and highly skilled Senior Administrative Coordinator to provide exceptional executive-level administrative support to our officers or general managers. This role is responsible for ensuring the continuity of daily global practice or regional office functions and operations.Key ResponsibilitiesProvide high-level...


  • Kansas City, Missouri, United States Aston Carter Full time

    About the RoleWe are seeking a highly skilled Administrative Assistant to join our team in Kansas City, Missouri. As an Administrative Assistant, you will be the first point of contact for all visitors entering the facility. You will greet them with a friendly and welcoming demeanor, issue visitor and parking passes, and follow security protocols.Key...


  • Kansas City, Missouri, United States Children's Mercy Hospital Full time

    At Children's Mercy Hospital, we are committed to delivering exceptional patient care and creating a work environment that values diversity, inclusion, and compassion. We are seeking an experienced Administrative Operations Coordinator to join our team in the Department of Pathology and Laboratory Services.The successful candidate will have a strong...


  • Kansas City, Missouri, United States Alpla Inc. Full time

    The Administrative Support Coordinator role at ALPLA Inc. is an exciting opportunity to provide essential support to the management team.Estimated salary for this position is $55,000 per year, considering factors such as job requirements and industry standards in the location.About the CompanyALPLA Inc. is a global leader in innovative packaging solutions,...


  • kansas, United States Heritage Consulting Group Full time

    Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation’s most iconic buildings.JOB SUMMARYHeritage...


  • kansas, United States Heritage Consulting Group Full time

    Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation’s most iconic buildings.JOB SUMMARYHeritage...


  • Kansas City, Missouri, United States Aston Carter Full time

    Aston Carter is a leading provider of corporate talent solutions, serving thousands of clients across the globe.About the RoleWe are seeking an experienced Administrative Specialist to join our team as an Administrative Coordinator for Proposal Support. This role will provide critical support to our Proposal Team in maintaining databases, managing proposal...


  • Kansas City, United States Olsson Full time

    Company DescriptionWe are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will...


  • Kansas City, Missouri, United States Children's Mercy Hospital Full time

    At Children's Mercy Hospital, we are committed to delivering exceptional patient care and creating a workplace that reflects the community we serve.OverviewWe are seeking an experienced Administrative Coordinator to provide professional support to our Department/Division/Section Physician Leader and other physicians as needed. This role requires...


  • Kansas City, United States Olsson Full time

    Company Description We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible. Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and...


  • Kansas City, Missouri, United States Litter Getter Full time

    Job OverviewLitter Getter, a locally owned roll-off dumpster company in Kansas City, seeks an Operations Coordinator and Administrative Specialist to join their team.


  • Kansas City, Missouri, United States The Salvation Army USA Central Territory Full time

    The Salvation Army USA Central Territory seeks a highly skilled Divisional Social Ministries Administrative Coordinator to join our team. This is a full-time position that offers an estimated annual salary of $45,000 - $55,000 based on experience and qualifications.Job Description:We are looking for a detail-oriented and organized individual to provide...


  • Kansas City, Kansas, United States CBRE Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to provide general administrative support for our Real Estate Management Team.ResponsibilitiesAdministrative Tasks: Performs a range of tasks including phone support, correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying.Tenant and Vendor...


  • Kansas City, United States CAF USA Full time $18 - $20

    CAF is an international market leader for the design, manufacture, maintenance and supply of equipment and components for integrated transport systems at the forefront of technology that provide high value-added sustainable mobility for its customers. We're proud to be recognized for our versatility, flexibility and for our capacity to constantly adapt and...


  • Kansas City, United States CAF USA Full time $18 - $20

    CAF is an international market leader for the design, manufacture, maintenance and supply of equipment and components for integrated transport systems at the forefront of technology that provide high value-added sustainable mobility for its customers. We're proud to be recognized for our versatility, flexibility and for our capacity to constantly adapt and...