Administrative Coordinator
3 days ago
We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.
Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will continue to allow us - to grow. The result? Inspired people, amazing designs, and projects with purpose.
Job Description
We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office support to our technical teams. In this role, you will handle a variety of tasks that contribute to the efficient operation of our offices. Your responsibilities will include responding to inquiries from both internal staff and external clients and directing inquiries to the appropriate individual or department as needed. You will collect, review, update, and analyze data and prepare correspondence and other materials.
Front desk responsibilities:
- Greeting visitors, maintaining visitor logs and badges, and ensuring a welcoming environment.
- Receiving and directing incoming phone calls ensuring prompt message delivery.
- Assisting with coordination and organization of business meetings, calendars, travel arrangements, supplies, and other activities.
- Traveling to project sites, county recorder offices, and other business locations for project documentation or office-related tasks.
Additional responsibilities may include:
- Work closely with internal staff to update and maintain business files and documentation and review project reports for accuracy and completeness.
- Review, update, and retrieve information in project files, contact lists, and team schedules.
- Work with project managers to compile, format, and prepare contracts and letter agreements, and utilize firm software to establish project structure.
- Other administrative tasks, as assigned
The individual in this role will be asked to split their workweek between our Overland Park, KS office and our North Kansas City, MO office.
Qualifications
You bring to the team:
- Associate degree in business or a related area preferred
- Minimum three years' experience in a related position
- Strong communication skills
- Ability to contribute and work well on a team
- Strong organization and writing skills, with a strong attention to details
- Ability to develop and foster effective professional relationships internally and externally
- Exhibit good interpersonal and problem-solving skills
- Ability to manage deadlines and multi-task
Additional Information
Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we're here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.
As an Olsson employee, you'll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you'll:
- Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
- Engage in work that has a positive impact in communities
- Receive an excellent 401(k) match
- Participate in a wellness program promoting balanced lifestyles
- Benefit from a bonus system that rewards performance
- Have the possibility for flexible work arrangements
Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
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