Human Resources Assistant-DC

1 day ago

Washington DC United States St. John's Community Services Full time

Job Location: District of Columbia - Washington, DC

Position Type: Full Time

Education Level: High School

Salary Range: $23.00 - $26.44 Hourly

Job Category: Human Resources

Job Title: Human Resources Assistant

FSLA Classification: Non-exempt, Hourly, Full-time

Location: District of Columbia – On-site, in-person

Reports To: Director of Human Resources

Revision Date: September 2024

About St. John’s Community Services:

As one of the oldest non-profit organizations founded in the District of Columbia, St. John’s Community Services (SJCS) is committed to supporting and advocating for people of all abilities. SJCS works to cultivate caring communities to ensure that all people have the opportunity to thrive, and no one is left behind. We support individuals living with intellectual and developmental disabilities as well as adults and children experiencing hunger and homelessness in 4 states and the District of Columbia.

What are we looking for?

We want to add a Human Resources Assistant (HR Assistant) to our team. The HR Assistant will play a crucial role in supporting the HR department by assisting the HR Manager and recruiters with the onboarding of new hires, maintaining accurate employee records, and performing other HR-related tasks as needed. This position is ideal for someone who is detail-oriented, organized, and comfortable managing multiple responsibilities in a fast-paced environment.

Your overall essential responsibilities will be the following:

  1. Onboarding Support:
    • Assist the HR Manager and recruiters in the onboarding process by preparing and sending out new hire paperwork, coordinating background checks, and ensuring all required documents are received.
    • Communicate with new hires to ensure timely completion of their onboarding process, providing assistance with forms, benefits enrollment, and training schedules.
    • Schedule orientation sessions for new hires and ensure all materials and resources are prepared in advance.
  2. Employee File Maintenance:
    • Organize and maintain employee personnel files, ensuring that all records (such as health certificates, I-9s, and performance reviews) are up-to-date and in compliance with SJCS policies and legal requirements.
    • Monitor the expiration of key documents such as health certifications (PPD/X-ray) and follow up with employees for renewals.
  3. Recruitment Assistance:
    • Support recruiters with job postings, applicant tracking, and scheduling interviews for selected candidates.
    • Assist in maintaining applicant databases and tracking the progress of candidates through the hiring process.
  4. Background Checks and Compliance:
    • Initiate and monitor background checks and ensure they are completed for all new hires in a timely manner.
    • Maintain accurate logs for background checks, fingerprinting, and other compliance-related activities.
  5. General Administrative Support:
    • Provide general administrative support to the HR department, including answering phones, responding to emails, and filing documentation.
    • Assist with audits by ensuring employee records are complete and available as required.
  6. Additional Duties:
    • Perform other HR-related duties as assigned by the HR Manager to support the smooth operation of the HR department.

Qualifications:

  • High school diploma or GED required, Associate’s degree or higher in Human Resources or a related field preferred.
  • Previous experience in human resources, recruitment, or administrative support is highly desired.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software systems.
  • Strong organizational and time management skills with excellent attention to detail.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.
  • Effective written and verbal communication skills.
  • Ability to work independently and as part of a team.

Extra credit will be given if you have the following experience, education, and requirements:

  • Paycom and SharePoint experience.

All SJCS employees must:

  • Obtain a valid health certificate to meet SJCS or current funding authority requirements as required.
  • Meet SJCS and the funding authority requirement of criminal background and record checks.

Physical and environmental conditions include:

  • Ability to sit for extended periods and work at a computer.
  • Occasionally lift or move office materials weighing up to 20 pounds.
  • This position is primarily based in an office environment with some flexibility for remote work.

Other benefits include the following:

  • Medical, dental, vision, STD, and other benefits and company contributions.
  • Retirement plans.
  • Company paid LTD.
  • Connectivity reimbursements (some employees).
  • PTO, Vacation, and sick time off.
  • Flexibility.
  • Family culture.
  • Helping other people live their best life

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

St. John's Community Services is an Equal Opportunity Employer. St. John's Community Services does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other protected class.

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