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Executive Administrative Assistant

2 months ago

Patuxent River MD United States Apogee Engineering Full time
DescriptionApogee is seeking an Executive Administrative Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Naval Air Station (NAS) Patuxent River.
This full-time role offers a hybrid schedule of 2-3 days onsite.
This position is contingent upon contract modification.

Why work with us?
Apogee Engineering, LLC is a provider of research, engineering, operations, software, cyber, intel, training, technical services, financial and administrative expertise across an array of DOD and Federal Civilian customers. Our company was founded on the commitment of making a positive difference for our customers and our people. Apogee's culture is infused with integrity and a passion for excellence, which has propelled us into the ranks of an elite small business company. Apogee is known for an unwavering dedication to our client's success, a warm and employee-centric work environment, and an enthusiasm to provide the right solution at the right time.
What you will be doing:

  • Lead and assist with new hire onboarding and in-processing activities including new hire briefings, equipment procurement, and security coordination to include visit requests
  • Assist in a wide range of administrative support services to CV-22 leadership in various functional areas including human resources and input information into various management systems such as Resource Management Information System (RMIS) and Defense Travel System (DTS)
  • Support Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
  • Assist with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
  • Establish and maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS)
  • Assist briefings including compiling and preparing briefings and reports
  • Monitor office supplies and assist with supply lists
  • Support the development, editing, and production of reports and presentation materials for internal/external customers consistent with Government required formats
  • Assist in reviewing the content of the directorate electronic workflow mailbox
  • Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource tool or equivalent suspense system into the directorate's SharePoint suspense task tracking system
  • Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries
  • Ensure compliance with applicable administrative guidance to prepare/review correspondence
  • Support with various ad hoc administrative tasks, as required

    Minimum Experience:
    Citizenship: Must be a US citizen
    Clearance: Must have and be able to maintain a Secret clearance
    Education: High School Diploma
    Years of experience: 10 years of experience in the respective profession being performed, focused on:


    • Providing a wide range of administrative support services for programs and directorate staff
    • Assist with the administration of calendars, creating meetings, conference room reservations, and conference room configuration.
    • Support the development, editing, and production of reports and presentation materials for internal/external customers consistent with Government-required formats.
    • Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries.
    • Ensure compliance with applicable administrative guidance to prepare/review correspondence.
    • Provide administrative support to various functional areas including human resources and input information into various management systems such as Resource Management Information System (RMIS), Defense Travel System (DTS), and Visitor Access Request policy and procedure.

      Preferred Experience:
      Education and Experience:


      • Experience maintaining official file plans with the use of the Air Force Records Information Management System (AFRIMS)


      • Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate's SharePoint suspense task tracking system

        Benefits:

        • Apogee offers two medical plans, a high deductible health plan with an HRA and a traditional POS plan with co-pays, dental, vision, 401(k), life insurance, PTO, paid holidays, parental, military, and jury duty paid leaves. Regular part-time employees scheduled for twenty-four or more hours per work week are eligible for benefits on a pro-rated basis.
        • The base pay for this position ranges from $70,000.00 to $80,000.00 There is a different range applicable for specific work locations. Base pay is based on a number of factors and may vary depending on job-related knowledge, experience, skills, abilities, training, and education.

          Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)