HR Administrator
1 day ago
EMPLOYMENT REQUIREMENTS:
Bilingual English and Japanese (Read and Write) Must
Position can be done in either our Manhattan office or Staten Island.
Part time.
Required Skills:
- Strong verbal and written communication skills - fluent in English & Japanese
- Proficiency with: Excel, PowerPoint, Word
- Demonstrated ability to work collaboratively on a team
- Self-motivated with a willingness to take ownership of issues and their resolution
- Detail oriented with good organization skills
- Excellent administration and organizational skills
Job Summary:
Office Management:
- Ensure the office environment is appropriate to support the business function
- Professional environment is maintained
- Support services are functional and stocked appropriately
- Management of office costs (control and negotiation)
- Meeting catering
- Plan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday party
General Affairs/Administrative Support:
- Manage internal Salesforce/Ringi approval process, for purchases and other requests
- Ensure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managed
- Maintain supplies
- Coordinate employee training and development programs with the supervisor
- Generate EEO-1 report annually
- Administering and review internal documents for approval
- Support subsidiary entity as the regional headquarter
- Arrangement for the business cards
- Office environment administration including meeting OSHA, procuring and maintaining office supplies (stationery, pantry supplies)
Human Resources:
- General HR Admin; administer all current employee documentation.
- Support Recruiting with scheduling interviews and other recruiting activities as required
- Support employee enrollment, change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.
- Participate in new hire orientation as needed
- Process optimization and improvement
- Development, implementation and administration of new tools to support the HR and Operations function and wider organization
- Following local laws and business requirement changes pertaining to covid-19
- Coordination of Visa procurement and renewal of Local and expat employees
Executive Secretary to CEO and Head of HR tasks: 30%
- Schedule management
- Incoming phone call screening
- Book travel and coordinate logistics
- Arrangement of business lunch/dinner meeting
- Organizing meeting documents
- Visitor support
- Management of listing of year end greeting card recipients
- Recording list of visitor information (name, company, title, date and time)
- Other tasks requested by the member of the department
- Submit expenses and purchasing orders
- Join meetings and calls as needed to take notes and track action items
- Other tactical and strategic tasks assigned by the CEO or head of HR
Schedule: Monday-Friday 9-4 including a one hour paid lunch break#J-18808-Ljbffr
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