Administrative Assistant
7 days ago
We are looking for a detail-oriented administrative support Temp to join our team, with a focus on fundraising events. The ideal candidate will be highly organized, creative, and possess exceptional communication skills. In this role, you will be responsible for assisting with the planning, coordinating, and executing a diverse range of events throughout the year, ensuring a seamless and memorable experience for attendees while aligning with our brand vision to empower young people to transform their lives.
This role will report to the Director of Events and Corporate Partnerships in the United States.
What will you do?
· Project Management:
o Provide project management, keeping track of deadlines and other critical steps in the execution of upcoming events.
o Liaise with vendors and other suppliers on critical deadlines, including print and PR.
· Data Entry & Management:
o Configure event management platform for upcoming events.
o Input and update donor, vendor, and attendee information into Salesforce, ensuring data accuracy and completeness.
o Regularly audit Salesforce data to maintain the integrity of the system.
· Donor Invoices & Receipts:
o Communicate with donors and event attendees regarding invoices or receipts, ensuring timely and professional responses.
· Vendor Payments & Reconciliation:
o Solicit proposals and quotes from vendors and submit them to appropriate staff.
o Process and track invoices and receipts related to fundraising events.
o Collaborate with vendors to submit invoices for event-related services, ensuring accurate payment processing.
o Follow up with staff to ensure timely payments and resolve any discrepancies.
· Email Management:
o Manage and organize incoming event-related emails, responding promptly and forwarding messages to relevant staff members as needed.
o Assist in creating and sending email solicitations, donation requests, and event invitations to potential guests and stakeholders.
· Budget & Cash Flow Maintenance:
o Maintain and update event budgets and cash flow reports in coordination with the program manager.
o Monitor expenses and provide regular budget updates
· Calendar & Diary Management:
o Assist full-time staff with managing their calendars and schedules, ensuring all meetings, deadlines, and event-related activities are up-to-date.
· Tax Exemption Compliance:
o Prepare and submit tax exemption forms, such as ST-119s, ensuring compliance with relevant tax laws to avoid unnecessary charges for the organization.
· Pre- and Day-of Event Logistics:
o Coordinate hotels, flights, meals, etc. as needed for events.
o Attend fundraising events to provide on-site support, which may include checking in guests, distributing event collateral, and coordinating with vendors for set-up and breakdown.
o Assist with other logistical tasks as required to ensure the event runs smoothly.
· General Administrative Support:
o Assist with general office duties such as filing, preparing mailings, and maintaining event supplies, etc.
o Provide support to full-time event staff on various tasks as needed to ensure the successful execution of fundraising events.
· Other Duties as Assigned:
o Perform additional tasks as required to meet the needs of the events and fundraising team, adapting to shifting priorities and urgent requests.
What do you need to succeed?
· Previous experience in event planning, fundraising, or administrative support is preferred.
· Proficiency in using Salesforce or other CRM databases is preferred.
· Strong organizational skills and attention to detail.
· Excellent written and verbal communication skills.
· Ability to multitask and manage time effectively in a fast-paced environment.
· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
· Experience with managing email campaigns or marketing communications tools (e.g., Mailchimp and Canva) is a plus.
· Ability to work both independently and as part of a collaborative team.
-
Administrative Support Assistant
5 days ago
New York, NY, United States Quytech, USA Full timeCompany DescriptionQuy Technology Pvt. Ltd. is an award-winning IT consulting company based. Specializing in custom software development services such as Mobile App Development, Games, Augmented Reality, Virtual Reality, and more, Quytech helps businesses across various domains achieve their goals. With a diverse customer portfolio including startups and...
-
Executive Administrative Assistant
3 weeks ago
New York, NY, United States TEKsystems Full timeDescription:• Manage schedules, business travel, and expenses/budgets.• Maintain office supplies inventory and handle invoices.• Take minutes during meetings and ensure accurate and timely distribution.• Identify opportunities for process and procedure efficiencies within the department.• Propose and implement improvements to streamline workflows...
-
Senior Administrative Assistant
7 days ago
New York, NY, United States Pyramid Consulting, Inc Full timeImmediate need for a talented Senior Administrative Assistant. This is a 03+months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested.Job ID: 24-46964Pay Range: $35 - $38/hour. Employee benefits include, but are not limited to, health...
-
Administrative Assistant/Workplace Coordinator
2 weeks ago
New York, NY, United States APN Consulting, Inc Full timeAPN Consulting has an immediate need for a direct client requirement:Position Title: Administrative Assistant/Workplace CoordinatorLocation : NYCDuration: 6 months (possible temp to hire)This is a contractual role with the potential to transition to full-time status at the 'sole discretion of the client.We are looking for an Administrative Assistant/...
-
Administrative Assistant
7 days ago
New York, United States Marconi Technologies Full timeCompany Description Marconi Technologies is a leader in technological innovation and radio communication, specializing in Telecommunication and Life Safety Technology. With expertise in Auxiliary Radio Communication Systems, Bi-Directional Amplifier/Distributive Antenna Systems, and Cellular Boosters, we are dedicated to providing robust options and ensuring...
-
Administrative Assistant
4 weeks ago
New York, New York, United States Cool Tech Air Conditioning and Refr Full timeJob SummaryCool Tech Air Conditioning and Refr is seeking a highly organized and detail-oriented Administrative Assistant to support our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including answering phones, responding to emails, and performing various clerical tasks.Key...
-
Administrative Assistant
4 weeks ago
New York, New York, United States Eden Recruitment Full timeAdministrative Support for a Growing Hedge FundEden Recruitment is partnering with a rapidly expanding hedge fund in New York to find a highly organized and personable Administrative Assistant. This exciting opportunity offers a chance to join a dynamic team at the forefront of the financial industry.As an Administrative Assistant, you will play a crucial...
-
Administrative Assistant
2 weeks ago
New York, United States The Custom Group of Companies Full timeOur client, the oldest Reform synagogue in New York City is seeking an Administrative Assistant. This is a long-term temporary position with potential to convert to a perm job. The work schedule is Monday – Friday, 9am – 5pm (35-hour work week)The pay rate range is $28.00 - $30.00 per hour and depends on experience. Job DescriptionThe ideal Clergy...
-
Administrative Assistant
1 month ago
New York, United States The Goodkind Group, LLC Full timeSeeking a Career Administrative Assistant to work in the IT Training department of a very prestigious law firm! This role is for someone who has administrative assistant experience and wants to be an administrative assistant as their career!Responsibilities include supporting the IT Training department with all administrative tasks, answering multi-line...
-
Administrative Assistant
2 months ago
New York, United States HMG Plus Full timeAbout HMG+HMG+ is a highly acclaimed front-of-house hospitality firm, known for its exceptional staffing and training services. Whether it's for individual gatherings, corporate events, grand functions, or large-scale events, HMG+ consistently delivers amiable and expertly trained personnel including servers, bartenders, captains, coat check attendants, and...
-
Administrative Assistant
4 weeks ago
New York, United States HMG Plus Full timeAbout HMG+HMG+ is a highly acclaimed front-of-house hospitality firm, known for its exceptional staffing and training services. Whether it's for individual gatherings, corporate events, grand functions, or large-scale events, HMG+ consistently delivers amiable and expertly trained personnel including servers, bartenders, captains, coat check attendants, and...
-
Administrative Assistant
6 months ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
4 weeks ago
New York, New York, United States Rockefeller University Full timeJob Title: Administrative AssistantReporting to the Medical Director, the Administrative Assistant plays a vital role in supporting various administrative functions at the Rockefeller University Hospital. This includes managing payments to vendors and on-call physicians, working with chief scholars and other physicians to ensure 24/7 coverage of the...
-
Administrative Assistant
4 weeks ago
New York, New York, United States APTIM Full timeAbout the RoleWe are seeking an Administrative Assistant to join our team at APTIM, a company that makes a meaningful impact on the world. As an Administrative Assistant, you will provide critical support to our project team, ensuring the smooth operation of our construction management program in Upper Manhattan and Brooklyn.Key ResponsibilitiesProvide...
-
Administrative Assistant
3 weeks ago
New York, New York, United States SUNY Downstate Health Sciences University Full timeJob Summary:We are seeking a highly skilled and organized Administrative Assistant to join our team at SUNY Downstate Health Sciences University. The successful candidate will provide administrative support to the GME Director and Associate Dean for GME, as well as assist with various tasks related to the Graduate Medical Education Committee and its...
-
Temp to Perm Administrative Assistant
7 days ago
New York, NY, United States Career Group Full timeOur client, a well-known entertainment and media company, is looking for a dedicated, eager and professional Temp to Perm Administrative Assistant to join their NYC team! The ideal candidate has excellent communication skills, is reliable, trustworthy, and has the ability to work within a fast-paced environment. This role also has very strong growth...
-
Administration Assistant
5 days ago
New York, United States Phaxis - Support Services Full timeJob DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...
-
Administrative Assistant
4 weeks ago
New York, New York, United States Global Relay Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in our Midtown New York office. As an Administrative Assistant, you will provide comprehensive administrative support to our National Sales team, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesProvide...
-
Administrative Assistant
2 months ago
New York, United States Russell Tobin Full timeJob Title: Administrative AssistantLocation: New York, NYIndustry: Financial ServicesPay Range: $30-40/hourContract: 6-12 monthsJob Description:We are seeking a motivated and detail-oriented Administrative Assistant to support our executive team in the banking industry. This position is ideal for someone looking to grow their career in a fast-paced financial...
-
Administrative Assistant
4 weeks ago
New York, New York, United States Intelliswift Full timeJob Title: Administrative AssistantJob ID: Job Title: Administrative Assistant Duration: 12 Months Location: New York, NY Pay Rate: $50.72/HR Required Skills: Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate several calendars and schedule a...
