Assistant Property Manager

2 weeks ago


Fort Lauderdale FL United States Stiles Full time

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:


  • Assists and administers lease agreements
  • Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager
  • Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors
  • Collects monthly rent payments, contacts delinquent tenants
  • Follows up on all maintenance requests and assists tenants with operation questions and concerns
  • Assists in budget preparation, information gathering and data input
  • Assists in the preparation of new projects gathering information for operating and start-up budgets
  • Completes weekly timesheets
  • Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)
  • Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant
  • Performs vacant space inspections
  • Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity
  • Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover
  • Coordinates tenant move-ins and move-outs
  • Answer incoming calls
  • Maintains good relations with:

o Tenants

o Vendors

o Brokers

  • Prepare vendor contracts
  • Maintain vendors insurance current and consistent with contract requirements
  • Handle tenant complaints
  • Code payables and input for manager’s approval
  • Set up and maintain lease and property files
  • Maintain tenant insurance current and consistent with lease requirements
  • Send and file tenant rent statements monthly
  • Initiate tenant lobby events
  • Order tenant anniversary lunches/gifts
  • Respond to tenant & vendor inquiries
  • Other duties may be assigned which are consistent with the position.


EDUCATION and EXPERIENCE:

Minimum of an Associate’s Degree preferred. 1-3 years experience, preferably with office or retail.

COMPUTER SKILLS:

Proficient in MS Suite, especially Excel (applicants will be tested).



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