EXECUTIVE ASSISTANT

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.

Position Summary

NRDC is seeking an Executive Assistant to provide high-level administrative support to the Chief of Strategy and team in our Washington, DC office. This role works to primarily provide administrative support supporting the planning, strategy, communications, and project implementation of initiatives generated from CoSS together with the President's Office.

The Executive Assistant's time is dedicated to handling a wide range of duties that support the administrative and managerial work of the office of the Chief of Strategy, which includes but is not limited to: discreet project work, presentations, agenda/calendaring, coordination and planning of meetings, and other daily tasks and special projects.

The ideal candidate is a self-starter, independent thinker and quick learner who knows how to manage his or her own work and balance assignments. Excellent research, writing, interpersonal, and project coordination skills are required.

The position reports to the Chief Strategy Officer.

Responsibilities

* Provide high level administrative support for the Chief of Strategy to help ensure efficient day to day operations, including the creation and management of calendar, budget, communication, and filing processes and systems for the Chief Strategy Office.
* Provide complex calendar management and scheduling for internal and external meetings with staff, external partners, and government officials across multiple time zones and geographies. Calendar management includes meeting scheduling, reserving conference rooms/ordering catering if required, setting up video conference calls as needed, and coordinating travel arrangements.
* Staffing and coordination special efforts such as retreats, group meetings and committees as designated by the Chief of Strategy.
* Manage material gathering, administer a collaborative online space for materials, and participate in meetings to take notes and help ensure meeting deliverables are met.
* Photocopying, mail handling, processing of letters/correspondence, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.
* Assist the team to draft, edit, format and proofread memos, presentations, correspondence, and other materials.
* Ensuring communication, collaboration, and information-sharing within the office and with other institutional and external partners in support of the Strategy Team's functions.
* Provide ad-hoc, hands-on support for a variety of projects and roles for the Chief Strategy Office.
* Coordinate closely with the Executive Assistants to the Leadership Team to ensure appropriate alignment of priorities and schedules across.
* Process expenses and track the budget for the Chief Strategy Office budget code.
* Treat confidential information with appropriate discretion.

Qualifications

* Bachelor's degree or equivalent experience.
* Minimum of 5-7 years of administrative experience, with minimum 3 years supporting a senior leadership role.
* Detail oriented with demonstrated ability to problem-solve, manage and organize multiple priorities, and work independently with appropriate decision-making within a face-paced environment.
* Demonstrated professional communication skills, including both oral and written communication, proofreading and editing, and minute-taking on a tight schedule.
* Demonstrated strong interpersonal skills, including a professional demeanor with employees and external constituents.
* Good judgment and the ability to maintain confidentiality related to documents, correspondence and discussions.
* Ability to quickly learn NRDC's accounting and contract processes and protocols, and other internal policies to ensure Center's operations maintain compliance.
* Demonstrated proficiency in advanced Microsoft Office applications (including Word, Excel, and PowerPoint) with the ability to learn other technology and accounting platforms as needed.
* Team player attitude.
* Commitment to NRDC's values and mission.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $74,000 to $85,000.

Our offices are open and we are operating in a hybrid model. We offer NRDCers flexibility, and we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.

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