Staff Officer

4 weeks ago

Springfield, United States Acclaim Technical Services Full time
Overall Assignment Description:
The CIO-TQA, CIO-TQB, CIO-TES and CIO-TESC require Office Management/Staff Officer Level 3 (NCE) at US Government facilities in the Washington D.C. area. The contractor shall provide support for the CIO-TQ, CIO-TES Offices and Branches as required to fulfill NGA’s mission. Duties shall include: • Create, maintain and provide information management support for the CIO-T Suspense Coordinators. • Communicate with CIO-T Groups and Offices and subject matter experts as it relates to the status of assigned tasks.
• Respond to emails requesting the status of a task promptly at the request of the Government and provide assistance on the proper procedures when responding to Directorate and Front Office staff packages. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.) • Review all responses for content, spelling, grammar and format. • Ensure timely completion of actions and will collaborate with other Directorate Lead Suspense Coordinators to resolve task(s) related issues or to negotiate task due dates (extensions). • Support and attend the NGA Secretariat Office (ONE) Directorate Suspense Coordinators' Meetings and disseminate pertinent information or policy and procedures obtained from these meetings to CIO-T Groups and Offices promptly at the request of the Government. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.) • Brief the CIO-T Front Office and/or the GPOC of new taskers received promptly at the request of the Government status of all current taskers. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.) • Support the weekly Suspense Coordinator and Suspense Manager meetings and daily tasker team tag up. • Keep abreast of new policies, procedures, directives, policy letters, and developments and distributed this information promptly at the request of the Government to CIO-T Offices, Groups, and Subject • Matter Experts (SMEs). (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.) • Improve and/or document processes, create Standard Operating Procedure’s and checklists. • Serve as a primary suspense coordinator for all CIO-T, and CIO-TES taskings to include those from external agencies, internal offices, and staff packages. • Assemble and process Staff Summary Packages for CIO-T and CIO-TES Divisions. • Perform outreach with suspense coordinators and managers throughout CIO-T. • Maintain Tasker group mailbox for TQB, TES. • Support CIO-TES Office Chief of Staff and Division Chiefs as it pertains to other office management duties. • Serve as a primary suspense coordinator for all CIO-T, and CIO-TES and subordinate office taskings to include those from external agencies, internal offices, and staff packages. • Assemble and process Staff Summary Packages for CIO-T, and CIO-TES and subordinate offices. • Assist with Office Staff meetings and provide administrative and coordination support to the forum; take notes and electronically record actions from key personnel as needed. • Assist in the preparation of routine and specific topic briefings and reports; prepare and distribute briefing report and read-ahead material. • Routinely review floor plans, coordinate office moves and obtain appropriate NGA authorization for office construction, equipment or personnel moves; update seating charts and prepare cubicle names signs for incoming personnel. • Develop and maintain a comprehensive understanding of NGA’s office management policies, procedures, records management, and guidelines. • Perform administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting, and retrieving electronic data. Required Skills and Experience: • Demonstrated experience interacting with senior-level directors and/or agency heads.
• Demonstrated experience in effective data gathering.
• Demonstrated analytic skills.
• Demonstrated experience with Microsoft Outlook and Excel Applications Desired Skills and Experience: • Proficiency on government systems e.g. Defense Travel Systems (DTS), Central Electronic Systems (CERTS), Defense Civilian Intelligence Personnel Systems (DCIPS), and Management Execution Tracker System (MET). • Demonstrated written and oral communication skills.
• Demonstrated experience drafting documents and preparing and delivering briefings.
• Demonstrated experience planning and leading sub-tasks/projects.
• Demonstrated knowledge of Intelligence Community; Department of Defense; and NGA Directorates. • Demonstrated experience with using SharePoint.

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