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Payroll Specialist
1 month ago
Payroll Specialist
Are you looking for an impactful role where you finish the workday knowing you helped someone? Whether you're joining our care coordination team or playing a supporting role, the work you do every day helps us collectively reach our mission of "getting people the care they need when they need it." We believe that by staying committed to our core values of Think Big, Go Fast, Deliver Awe,and Win Together, we can positively impact the lives of the injured workers we serve and get them back to the things that matter most in life.
Salary Range: $46700 - $70100 Salary
This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At One Call, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $46700 - $70100 Salary
Benefits Summary:
In return for your commitment to our company's mission, we offer a vast array of benefits to help support the whole you.
• Opportunities to work from home
• Competitive wages with opportunities to earn annual merit increases
• Paid development hours to use for professional and community development
• 18 days of Paid Time plus 8 company holidays, and 2 personal days per year
• $1,000 Colleague Referral Program
• Enterprise Recognition Program rewarding colleagues for their extraordinary work
• Exclusive discounts on travel, activities, and merchandise via work discount program
• Colleague Assistance Program that provides free counseling and financial services
• Tuition Reimbursement Program including certifications
• Quantum Health: A healthcare navigation platform to help our colleagues make the best, most cost-effective healthcare decisions
• Medical, dental, and vision insurance
• Pre-Tax FSA and HSA health savings accounts
• 401(k) matching
• Company paid life insurance
• Company paid short term and long-term disability
• Healthcare concierge
• Pet Insurance
The One Call Foundation which aims to help colleagues during unexpected emergencies, from car accidents to natural disasters.
JOB SUMMARY:
The Payroll Specialist, reporting directly to the Manager Payroll, administers the payroll function for our organization. Our Payroll Specialist should be able to quickly and effectively learn new technology and leverage it for day-to-day activity, while working to personally maintain an extremely high level of data entry accuracy. You will work with internal customers, People Team members and other payroll team members to understand our business requirements, as well as the configuration of our payroll and timekeeping systems.
GENERAL DUTIES & RESPONSIBILITIES:
General Payroll Duties: 75%
- Collects, verifies, and stores company payroll data related to our bi-weekly One Call payroll, and weekly temporary associate payroll in a predetermined and organized fashion. This includes, but is not solely limited to new hires, terminations, job/pay/schedule changes, shift changes, direct deposit changes, withholding changes, and any historical timecard corrections that may be needed.
- Maintains updates and inputs required information in the timekeeping system.
- Reviews own data entry, and that of payroll peers, to ensure data accuracy.
- Reconciles separate files (expense items, imported bonuses, commissions, etc.) to payroll reports before Payroll Manager commits payroll to run.
- Prepares and reconciles pre/post payroll reports as needed to ensure accuracy of payroll data transmitted to Payroll vendor, and paychecks received by colleagues.
- Computes wages, taxes, and deductions as needed.
- Sets up new state and local tax codes, assists with ensuring accurate filings, and prepares quarterly and year-end tax adjustments as needed.
- Interfaces regularly with third party payroll, tax, and verification of employment vendors.
- Collaborates with team members in cross-functional payroll learning in order to provide coverage for all payroll processing responsibilities as needed.
- Supports monthly, quarterly, and yearly audits and coordinate month-end processing of reports, accruals, and reconciliations.
- Provides payroll information by answering questions and requests.
- Complies with federal, state, and local legal requirements by studying existing and new legislation; communicates with management on needed actions.
- Maintains colleague confidence and protects payroll operations by keeping information confidential.
- Applies knowledge of One Call's policies and administrative systems to provide guidance to internal customers with non-routine requests, to research entries, to recommend procedure changes, or to provide individual training.
- Provides continuous improvement of internal processes to deliver a high-quality, value-added product to our internal customers.
- Acts as an escalation point for resolving more complex colleague issues that may be escalated through the group inboxes.
- Responds to vendor and employee verification of employment requests, or requests for wage information as needed.
- Associate's degree in Accounting or Finance or related program preferred, and/or 2-4 years of related and relevant work experience.
- Must have firsthand experience with UltiPro Payroll and/or Kronos timekeeping (UltiPro is now called UKG).
- Must be an active and knowledgeable excel user: VLOOKUP, pivot tables, formulas, functions, etc. are excel skills that are used daily in this position.
- Must be self-sufficient, capable of both following direction but also able to think critically to problem solve "outside the box" if the situation warrants it.
- Must have working knowledge of federal and state tax or other regulatory changes that could impact payroll.
- Performs work under general supervision.
- Handles moderately complex issues and problems, referring more complex issues on to higher-level peers with as much research done as possible to aid in faster resolution.
- Must demonstrate the ability to maintain confidentiality.
- For roles located in office or home settings; this job is primarily sedentary and may involve repetitive motions. The colleague is regularly required to sit, use hands and fingers, speak, and hear.
- The colleague is occasionally required to stand, walk, and lift objects (up to 10 lbs. weight; up to 4 ft. height).
- Specific vision abilities required by this job include ability to see things from a close distance and ability to adjust focus.
- The in-office work environment utilizes florescent lighting; noise level is moderate.
- The emotional demand of the job may cause undue stress from, but not limited to, regular weekly/bi-weekly/quarterly/year end deadlines, and a moderate/heavy workload.
- Reasonable accommodations will be individually assessed and possibly made to enable individuals with disabilities to perform the essential functions of the position.
- Please be advised the job description is subject to change at any time.
