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Executive Personal Assistant

2 months ago

Miami, United States The Larko Group Full time

A leading Consulting firm is hiring an Executive Assistant to support their CEO. You will enhance efficiency through effective calendar management, travel planning, and personal assistance. The ideal candidate will have strong attention to detail, excellent organizational skills, professionalism, and the ability to manage multiple tasks under pressure. This role requires independent work, occasional support for other Executive Leaders, and strict confidentiality.

The firm aims to make your journey seamless and full of opportunities to elevate your potential. They think big and drive what's next by leveraging their knowledge of what's possible today. Join a team where complexity leads to clarity, offering clear options and recommendations.


Responsibilities

  • Manage a busy calendar, including the arrangement of meetings, appointments, and travel plans.
  • Organize logistics for domestic and international travel itineraries, updated in real-time.
  • Prepare agendas, presentations, professional correspondence, and other necessary materials for meetings.
  • Act as the main contact for internal and external stakeholders seeking access to the CEO.
  • Manage incoming correspondence, emails, and phone calls efficiently.
  • Participate in meetings with the CEO, take detailed minutes, and follow up on action items.
  • Provide on-site assistance for large in-office meetings, including coordinating monthly board meetings and events hosted by any Executive.
  • Arrange meals, and dinner reservations, distribute pre-reading materials, and schedule meeting spaces.
  • Personal assistance as required, coordinating personal tasks such as travel and calendar management.
  • Assist in organizing vendor events and lunch-and-learn sessions.
  • Welcome external team members, visitors, and vendors, ensuring compliance with visitor processes.
  • Lead the planning, scheduling, and execution of corporate events.
  • Organize all engagement activities for the office, including the holiday party, summer outings, team-building activities, and other recognition events.
  • Act as a liaison for the office, representing company-wide initiatives and related activities.
  • Ensure office and kitchen supplies are regularly inventoried, ordered, received, stocked, and distributed.
  • Maintain proper functioning of office equipment, coordinate with internal and external vendors for office and building maintenance needs.


Ideal Experience

  • College degree preferred with 4+ years of experience supporting a leadership/executive team.
  • Marketing aptitude with a keen eye for detail, spelling, and grammar.
  • Travel administration and calendar management expertise.
  • Office management experience to a large team, minimum of 100+
  • Experience planning company events and meeting coordination.
  • Excellent organizational skills, ability to multitask, and to prioritize effectively.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Proactive attitude and a willingness to take on new challenges and learn new skills.


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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.