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Branch Office Administrator

2 months ago

Plano, United States Woodlake Outdoor Full time
Woodlake Outdoor is searching for a Branch Office Administrator to join its growing team in Dallas, TX Our Office Administrator provides general office support with a variety of clerical activities and related tasks for their assigned branch. Reporting to our Director of Administration, this role will be responsible for the administration and workflow of processes within the branch by working with management to ensure all business metrics are addressed and met daily.
Our ideal candidate is bilingual (English/Spanish), has strong Excel skills and is open and enthusiastic about learning and growing professionally. This is a fulltime, benefit eligible role with typical hours being 8am-5pm, Monday-Friday.

Responsibilities:
Create, update and manage a variety of production and administrative reports (primarily in Excel) for management on an ongoing, frequent basis
Answer office telephone system and directs calls accordingly. Greet and direct visitors to the company and/or assists walk-in applicants with hiring process
Assist in the ordering, receiving, stocking and distribution of office supplies.
Weekly time entry/review in Aspire Payroll and assures all data is regularly updated and accurate.
Collection of accounts receivable at Branch
Assist in all car inventory fleet needs including license and registration, regular maintenance for vehicles, driver qualifications and gas card distribution.
Monthly billing, AIA Forms, PR processing, expense reports, credit card management and invoice entry into accounting for branch overhead expenses
Manages month-end tickets by working with Account Managers on closing/canceling/moving open tickets.
Creates email notifications for variety of service reminders
Assists with creating new and renewal customer contracts
Assist with translation where necessary.
Assist with printer/router/security camera issues at the branch level.
Various random manager projects or tasks upon request.
Qualifications
High School diploma or GED required, associate’s degree preferred
Minimum 4 year of office/administrative experience required with proficiency in Microsoft Office Excel
Bilingual (English/Spanish) is preferred
Experience working in an accounting system is ideal
Excellent verbal and written communication skills.
Is comfortable working independently as well as collaboratively
Shares in company values and can demonstrate those in the field
About Our Company:
Woodlake Outdoor has been involved in creatively enhancing and maintaining the natural beauty of Texas landscapes for over twenty years. Our teams produce high quality commercial landscape maintenance, construction, and stone masonry projects. With significant industry leadership experience, you can learn from and collaborate with some of the best in the field.

Our Mission is to create, maintain, and enhance extraordinary outdoor spaces for all to enjoy.

Learn more about us at: about-us/
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