Administrative Assistant

3 weeks ago

Miami, United States GURRIMATUTE Full time

Job description


Position: Administrative Assistant / Receptionist

The primary function of the Administrative Assistant / Receptionist is to assist in daily administrative tasks and assignments in support of the company’s overall operations, including but not limited to answering the phones, various forms of data entry, document control, and assisting in the collection and preparation of reports. The individual serving in this role is expected to be open to constant training and learning, and should possess the ability to handle multiple assignments simultaneously, all while maintaining a positive and supportive attitude. This role requires daily interaction with clients, business partners, vendors (etc.) and therefore demands a polite and respectable personality


Job Responsibilities

  • Answer phones, and redirect calls to the appropriate team member, with the ability to get/filter disruptive calls.
  • Collect/log various business and project related data, including filing, scanning, and printing.
  • Typing/Transcribing of meeting minutes, contracts, teaming documents, and other similar documents.
  • Greeting and attending to guests.
  • Coordinating lunch-and-learns, and other similar activities.
  • Receiving updated samples from vendors and suppliers.
  • Logistics coordination (i.e., handling mail, scheduling courier services, receiving product samples, etc.).
  • Manage the Principals' schedules, appointments, and meetings.
  •  Facilitating travel arrangements, maintaining all of office supplies, and scheduling of events/activities.
  • Supporting project team members with administrative tasks and activities.
  • Run errands, if requested.
  • All other duties as assigned.


Essentials/Core Competencies & Soft Skills

  • Possess critical thinking and problem-solving skills.
  • Self-disciplined and motivated with strong interpersonal skills.
  • Has the ability to quickly adopt new or changing technologies, methodologies, and applications.
  • Strong verbal/written communication.
  • Must be able to type a minimum of 55+ words/minute.
  • English proficiency (Spanish is a plus) with excellent spelling, grammar, and proofreading skills.
  • Valid State of Florida driver’s license and dependable transportation.
  • High level of honesty and integrity.
  • Respectful and professional.
  • Handles criticism constructively.
  • Organized, Deadline/detail-oriented.
  • Ability to maintain strict confidentiality.
  • Legally authorized to work in the U.S.
  • A strong interest to grow in your career with an anti-complacent yet humble attitude.


Work Experience

  • 1 to 2 years of administrative support experience within a professional services office environment (Candidates with A/E/C industry experience will receive additional consideration)


Education

  • Minimum High School Diploma or GED


Computer Skills

  • Microsoft Office 365 (Word, Excel, Teams, and SharePoint)
  • Adobe Acrobat or Bluebeam Revu


Benefits

  • Salary Commensurate with Experience Promotion/Growth & Leadership Opportunities
  • Vacation, PTO & Holidays
  • Group Health, Dental, and Vision Insurance
  • Short-Term Disability Insurance
  • 401K


About Gurrimatute

Gurrimatute is an award-winning architectural and interior design firm, established for over 28 years and headquartered in South Florida. Gurrimatute's key market sectors include Transportation (Aviation and Seaports), Civic/Federal, Educational, and Healthcare with projects throughout the southeastern United States.

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