Office Administrator-2508999

7 days ago


Elk Grove Village, United States AMS Staffing Inc. Full time

Please send resume should you be interested in the following Office Administrator position located in Elk Grove Village, IL. This is a full-time, direct-hire position with a salary between $60-75K plus awesome benefits and bonus. If you’re not interested, please pass along to your colleagues as we do pay referral fees.



Title: Office Administrator

Location: Elk Grove Village, IL

Schedule: 100% Onsite

Salary: $60-75K + bonus

Interview Process: Phone Interview and Onsite Interview

Office: 10 office employees and 20 field employees.

Minimum of 3 years of experience in Office Administrative role

Experience in Construction or Real Estate HIGHLY PREFERRED




ACCOUNTING SUPPORT

  • Process vendors check requests on a weekly basis
  • Schedule utility company services for investment properties
  • Accurately review, code, and process vendor invoices, pay applications, and waivers
  • Prepare and process credit card bills and perform monthly reconciliations
  • Maintain vendor payable accounts including verification for compliance with company policies and procedures
  • Assist with payroll time entry into accounting software
  • Address and respond to vendor inquiries including investigating invoice discrepancies
  • Work closely with project managers on contract commitment, change requests, budget revisions, change orders, anticipated costs, and budget variance reports to ensure projects are billed on time and on budget
  • Organize and upload documents



OFFICE SUPPORT

  • Order and maintain office supplies, safety inventory, and company apparel for the main office
  • Maintain and assist with service-related vendors pertinent to office functionality, i.e. copier, phone system, cleaning service, etc.
  • Review and respond to general company email
  • Assist with special event planning and ordering catering as needed
  • Assist with new employee orientation as needed
  • Answer doors for guests and deliveries



OPERATIONS SUPPORT

  • Issue, track, and file owner and sub contracts in software system
  • Collect, review, and record certificates of insurance from subcontractors
  • Apply for new or track current licenses and bonds for Operations Department
  • Maintain current inventory of sample design items for customer selection
  • Prepare closeout, post-construction documentation for customers in various formats as requested




Qualifications:

  • Associate’s degree preferred in Accounting, Finance, or related field; or equivalent construction work experience
  • Strong time management and organizational skills
  • High degree of attention to detail and strong analytical abilities
  • Ability to work independently and prioritize tasks
  • Computer skills: proficiency using Word, Excel, Outlook.
  • Procore, DocuSign, Computer ease, experience is a plus
  • A positive attitude and ability to work well with a diverse population is a must


  • Elk Grove Village, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Office Administrator position located in Elk Grove Village, IL. This is a full-time, direct-hire position with a salary between $60-75K plus awesome benefits and bonus. If you’re not interested, please pass along to your colleagues as we do pay referral fees.Title: Office AdministratorLocation:...


  • Elk Grove Village, Illinois, United States Office Manager Full time

    Job OverviewAdministrative Support SpecialistCompensation: $45,000 - $52,000 Annually – (Comprehensive benefits, Paid Time Off, 401k)About Our Client:Our client is a prominent company in the health supplement industry, dedicated to innovation and the quality of their ingredients. Their extensive product range includes sleep aids, daily vitamins, and energy...


  • Elk Grove Village, Illinois, United States Community Consolidated School District #59 Full time

    Job Summary:We are seeking a highly skilled and organized Office Administrator to join our team at Community Consolidated School District #59. As an Administrative Assistant, you will play a vital role in supporting our staff and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our staff, including answering...

  • Office Administrator

    3 weeks ago


    Elk Grove Village, United States AMS Staffing, Inc. Full time $60,000 - $75,000

    Job DescriptionJob DescriptionPlease send resume should you be interested in the following Office Administrator position located in Elk Grove Village, IL. This is a full-time, direct-hire position with a salary between $60-75K plus awesome benefits and bonus. If youre not interested, please pass along to your colleagues as we do pay referral fees.Title:...

  • Office

    7 days ago


    Elk Grove Village, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Office Administrator position located in Elk Grove Village, IL. This is a full-time, direct-hire position with a salary between $60-75K plus awesome benefits and bonus. If you're not interested, please pass along to your colleagues as we do pay referral fees.Title: Office AdministratorLocation: Elk...


  • Elk Grove Village, United States Alliance Laundry Systems Full time

    Overview The Administrative Assistant's duties include providing clerical support to ensure efficient operation of the office by working collaboratively with management and peers on various tasks and projects while following the Alliance Laundry Systems quality standards, policies, and procedures. The Administrative Assistant will have the...


  • Elk Grove Village, Illinois, United States ArtVidar LLC Full time

    Exciting Opportunity at ArtVidar LLC: Office Clerk PositionWe are seeking a highly skilled and organized Office Clerk to join our team at ArtVidar LLC. As an Office Clerk, you will play a vital role in ensuring the smooth operation of our office by providing administrative support and assistance to our staff.Key Responsibilities:Supporting Sales Team...


  • Elk Grove Village, Illinois, United States Bond Consultants Group Full time

    Job OverviewAs an Office Support Specialist, you will play a crucial role in the operational efficiency of our team at Bond Consultants Group. Your primary responsibilities will include the preparation and distribution of various reports, management of trade shows, and administrative support within our Salesforce system.Key Responsibilities:Report...

  • Office Coordinator

    1 week ago


    Elk Grove Village, Illinois, United States Alliance Laundry Systems Full time

    Overview The Office Coordinator is responsible for delivering administrative support to ensure the smooth functioning of the office. This role involves collaborating with management and colleagues on various projects and tasks while adhering to the quality standards, policies, and procedures of Alliance Laundry Systems. The Office Coordinator will...


  • Elk Grove Village, United States Mechanical Contractor Full time

    Job DescriptionJob DescriptionWe are a growing contractor that is seeking an administrative assistant to join our team!  You will perform clerical and administrative functions in order to help organize company operations.Responsibilities:Assist service department with service calls.Answer inbound telephone calls and take messages.Create and distribute...

  • Office Manager DF

    8 hours ago


    Elk Grove Village, United States Krispy Kreme Full time

    The Office Manager is responsible for the implementation of and compliance with all Krispy Kreme accounting and cash management policies, practices, and procedures.HERE'S A TASTE OF WHAT YOU'LL BE DOINGImplementing and complying with all Krispy Kreme accounting and cash management policies, practices, and proceduresTraining and supervising the office...


  • Elk Grove Village, United States Bond Consultants Group Full time

    Job DescriptionJob DescriptionJob Overview:Responsible for compilation of sales reports, tradeshow management, Salesforce administration (shared responsibility),sales administrative support, and office duties as outlined below. General working hours are located at the HQ,Monday through Friday 8am to 5pm with an hour for lunch. Responsibilities &...

  • Office Clerk

    2 weeks ago


    Elk Grove Village, United States ArtVidar LLC Full time $37,000 - $41,000

    Job DescriptionJob DescriptionWe are currently seeking an experienced, competent office clerk to perform various administrative and clerical tasks, helping to support our offices and ensure success. The ideal candidate will be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic...

  • Office Clerk

    3 months ago


    Elk Grove Village, United States ArtVidar LLC Full time

    Job DescriptionJob DescriptionWe are currently seeking an experienced, competent office clerk to perform various administrative and clerical tasks, helping to support our offices and ensure success. The ideal candidate will be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic...

  • Office Coordinator

    1 week ago


    Elk Grove Village, Illinois, United States Alliance Laundry Systems Full time

    Overview The Office Coordinator plays a vital role in ensuring the smooth operation of the workplace by providing essential clerical support. This position involves collaborating with management and colleagues on various tasks and projects while adhering to the quality standards, policies, and procedures set forth by Alliance Laundry Systems. The...


  • Elk Grove Village, United States Atlas Companies Full time

    Job DescriptionJob DescriptionDescription:We are currently hiring a full-time Office Associate & Receptionist. We are seeking an organized and motivated person to support the administrative needs of the Sales and Marketing teams. Atlas Companies consists of four different divisions: Atlas Bobcat, Atlas Toyota Material Handling, Atlas International Lift...


  • Elk Grove Village, United States Atlas Companies Full time

    Job DescriptionJob DescriptionDescription:We are currently hiring a full-time Office Associate & Receptionist. We are seeking an organized and motivated person to support the administrative needs of the Sales and Marketing teams. Atlas Companies consists of four different divisions: Atlas Bobcat, Atlas Toyota Material Handling, Atlas International Lift...


  • Elk Grove Village, Illinois, United States Alliance Laundry Systems Full time

    Overview The Office Operations Coordinator plays a vital role in ensuring the smooth functioning of the office by providing essential clerical support. This position involves collaborating with management and colleagues on various tasks and projects while adhering to the quality standards, policies, and procedures set forth by Alliance Laundry Systems. ...


  • Elk Grove Village, Illinois, United States ArtVidar LLC Full time

    Exciting Opportunity at ArtVidar LLC: Office Clerk PositionWe are seeking a highly skilled and organized Office Clerk to join our team at ArtVidar LLC. As an Office Clerk, you will play a vital role in ensuring the smooth operation of our office by providing administrative support and assistance to our staff.Key Responsibilities:Supporting Sales...

  • Customer service

    3 months ago


    Elk Grove Village, United States Finkelstein Metals USA INC Full time

    Job DescriptionJob Description Position SummaryJob Type: Full-timeExperience:manufacturer of continuous cast and extruded copper alloys: (Preferred)Industrial supply sales support (Preferred)WE ARE RECRUITING:Sales work and administrative AssistantFinkelstein metals has over 75 years of experience as a leader in the red metals industry. A career with us...