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Office

2 months ago

Elk Grove Village, United States AMS Staffing Inc. Full time

Please send resume should you be interested in the following Office Administrator position located in Elk Grove Village, IL. This is a full-time, direct-hire position with a salary between $60-75K plus awesome benefits and bonus. If you're not interested, please pass along to your colleagues as we do pay referral fees.

Title: Office Administrator

Location: Elk Grove Village, IL

Schedule: 100% Onsite

Salary: $60-75K + bonus

Interview Process: Phone Interview and Onsite Interview

Office: 10 office employees and 20 field employees.

Minimum of 3 years of experience in Office Administrative role

Experience in Construction or Real Estate HIGHLY PREFERRED

ACCOUNTING SUPPORT

  • Process vendors check requests on a weekly basis
  • Schedule utility company services for investment properties
  • Accurately review, code, and process vendor invoices, pay applications, and waivers
  • Prepare and process credit card bills and perform monthly reconciliations
  • Maintain vendor payable accounts including verification for compliance with company policies and procedures
  • Assist with payroll time entry into accounting software
  • Address and respond to vendor inquiries including investigating invoice discrepancies
  • Work closely with project managers on contract commitment, change requests, budget revisions, change orders, anticipated costs, and budget variance reports to ensure projects are billed on time and on budget
  • Organize and upload documents

OFFICE SUPPORT

  • Order and maintain office supplies, safety inventory, and company apparel for the main office
  • Maintain and assist with service-related vendors pertinent to office functionality, i.e. copier, phone system, cleaning service, etc.
  • Review and respond to general company email
  • Assist with special event planning and ordering catering as needed
  • Assist with new employee orientation as needed
  • Answer doors for guests and deliveries

OPERATIONS SUPPORT

  • Issue, track, and file owner and sub contracts in software system
  • Collect, review, and record certificates of insurance from subcontractors
  • Apply for new or track current licenses and bonds for Operations Department
  • Maintain current inventory of sample design items for customer selection
  • Prepare closeout, post-construction documentation for customers in various formats as requested

Qualifications:

  • Associate's degree preferred in Accounting, Finance, or related field; or equivalent construction work experience
  • Strong time management and organizational skills
  • High degree of attention to detail and strong analytical abilities
  • Ability to work independently and prioritize tasks
  • Computer skills: proficiency using Word, Excel, Outlook.
  • Procore, DocuSign, Computer ease, experience is a plus
  • A positive attitude and ability to work well with a diverse population is a must