Administrative Assistant

1 month ago


Nashville, United States CI Squared Aviation, Inc. Full time
Our client Metropolitan Nashville Airport Authority (BNA/MNAA) is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. According to a recent State of Tennessee study, in 2019 alone, BNA generated more than $9.9 billion in total economic impact. BNA supported more than 76,000 jobs in the region and produced more than $443 million in state, local, and federal taxes. BNA is seeking an experienced Administrative Assistant to join their team's Maintenance Department.

Time Frame: Estimated 10/28 - April 30, 2024 (Training plus Maternity Leave Coverage)

Preferred Shift: 6:30 am - 3:30 pm

Able to accommodate: 7:00 am - 4:00 pm

Payrate Estimate: $25 per hour

Job Summary: The Administrative Assistant (Maintenance) performs administrative support duties to ensure efficient operations of the Maintenance, Environmental, and Safety departments. Other responsibilities include supporting multiple department leaders with a variety of tasks related to organization and communication. Performs related duties as required.

Selection Process: Microsoft Office Skills Assessment (online); Onsite interview with VP & Direct Reports

Essential Job Responsibilities:
  • Coordinates activities within department providing direct support for director or above.
  • Answers and directs phone calls in a professional manner.
  • Greets and directs visitors, answers inquiries, and creates a welcoming environment.
  • Receives, sorts, and distributes mail.
  • Organizes and schedules meetings and appointments.
  • Produces and distributes correspondence memos, letters, faxes, and forms.
  • Prepares staff reports and participates in staff meetings.
  • Handles sensitive information in a confidential manner.
  • Orders and maintains office supplies for department.
  • Organizes and books travel arrangements.
  • Receives invoices, reviews for accuracy, and submits for payment.
  • Assists in preparing presentations and materials.
  • Maintains on-time regular attendance.
  • Performs other duties as assigned.

Qualifications:

  • High School Diploma
  • 2-4 years administrative, clerical, or office management experience.
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