Administrative Assistant
1 month ago
Time Frame: Estimated 10/28 - April 30, 2024 (Training plus Maternity Leave Coverage)
Preferred Shift: 6:30 am - 3:30 pm
Able to accommodate: 7:00 am - 4:00 pm
Payrate Estimate: $25 per hour
Job Summary: The Administrative Assistant (Maintenance) performs administrative support duties to ensure efficient operations of the Maintenance, Environmental, and Safety departments. Other responsibilities include supporting multiple department leaders with a variety of tasks related to organization and communication. Performs related duties as required.
Selection Process: Microsoft Office Skills Assessment (online); Onsite interview with VP & Direct Reports
Essential Job Responsibilities:
- Coordinates activities within department providing direct support for director or above.
- Answers and directs phone calls in a professional manner.
- Greets and directs visitors, answers inquiries, and creates a welcoming environment.
- Receives, sorts, and distributes mail.
- Organizes and schedules meetings and appointments.
- Produces and distributes correspondence memos, letters, faxes, and forms.
- Prepares staff reports and participates in staff meetings.
- Handles sensitive information in a confidential manner.
- Orders and maintains office supplies for department.
- Organizes and books travel arrangements.
- Receives invoices, reviews for accuracy, and submits for payment.
- Assists in preparing presentations and materials.
- Maintains on-time regular attendance.
- Performs other duties as assigned.
Qualifications:
- High School Diploma
- 2-4 years administrative, clerical, or office management experience.
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