Administrative Assistant

5 days ago

Birmingham, United States Corps Team Full time

Our client, a package delivery and supply chain management company, is seeking an experienced Administrative Assistant for a 6+ month contract role in Birmingham, AL. This role is fully onsite.


Job Summary

The Administrative Assistant provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower-level clerical personnel.


Job Duties:

  • The ideal candidate for the Administrative Assistant position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
  • May supervise or give work direction to lower level clerical personnel.
  • May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
  • May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
  • May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
  • May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
  • May review, prioritize and determine actions for all incoming correspondence and mail.
  • May order office supplies and equipment; organize and maintain department filing systems and other records.
  • May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
  • May assist with monitoring and approving departmental expenditures, department budget and account records.
  • May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
  • May compose documents; maintain relevant databases; update departmental websites and related records.
  • May be exposed to confidential information and handle confidential matters.
  • May research, analyze and summarize data for reports independently and assist with large project coordination.
  • May maintain calendars for management.

Job Requirements:

  • High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.
  • Excellent listening, oral, verbal and written communication skills required.
  • Ability to exercise discretion and independent judgment within understood policies and procedures preferred.
  • Experience with standard report generation; office administrative practices and procedures required.
  • Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.
  • Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.
  • Good attention to detail skills and the ability to multitask preferred.
  • Good organizational, problem solving and time management skills a plus and preferred.
  • Must be able to work in a seated position for the duration of the workday preferred.
  • Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
  • Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.


Pay Rate $17.10-$22.95/ hr.

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