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Administrative Assistant

2 months ago

Birmingham, United States Synergis Full time

Administrative Assistant

Hybrid in Atlanta or Birmingham

W2 contract 6 months+ up to 3 years


Administrative Assistant Responsibilities:

  • Support up to 10 CSM Technology Solutions leader’s expense reporting as needed.
  • Oversight of CSM Technology Solutions leadership collaboration sites including Microsoft Teams and SharePoint
  • Coordinate the logistics and scheduling for department and leadership meetings related to CSM.
  • Provide support for timecard entry including reminders, process clarifications, reviewing to ensure manager approvals are complete
  • Provide support for hiring process for CSM leaders including scheduling, logistics and notebook creation.
  • Foster and encourage a diverse and inclusive environment promoting positivity and collaboration throughout the department and with our partners
  • Prioritize appropriately to ensure that the needs of the organization are met
  • Coordinate facilities and supplies for department and staff meetings
  • Coordinate billing, supplies, and maintenance issues for floor printers and PC’s.
  • Manage the purchase of office supplies and break room supplies to ensure availability
  • Oversight of conference rooms and conference room scheduling. Anticipate and resolve schedule and meeting room conflicts
  • Establish and build strong relationships with other administrative team members
  • Backup other Electric Technology Solutions Admin team members as necessary
  • Deliver mail for the floor.


Administrative Assistant Requirements:

  • Education Requirements High school diploma or GED required, bachelor's degree preferred


Experience Requirements:

  • Experience with business expense processing, timekeeping, and travel arrangements required
  • Experience with Microsoft Suite required


Administrative Assistant Preferred Experience:

  • Knowledge, Skills & Abilities: Positive Attitude – Maintain a steady positive attitude during times of change offering support and encouragement to team members to do the same.
  • Proactive – Must be on the look-out for preventing problems and challenges and be able to independently operate within broad guidelines. Recommend solutions for process improvement and bring innovative ideas to the team.
  • Teamwork- Must be able to work with the team, including peer administrative representatives, the leadership team and business unit personnel across the company
  • Detail oriented - Demonstrate attention to detail in efforts to produce a quality work product including expense reporting
  • Efficient - Must be skilled in delivering work products with a high degree of accuracy and timeliness
  • Technology – Demonstrate Proficient computer skills in Microsoft SharePoint content management and access control, Teams, Outlook, Word, Excel, and PowerPoint.
  • Flexible - must be able to manage multiple personalities and needs of a diverse workgroup across both local and remote locations





The hourly pay rate range for this position is $19.00 to $22.00 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.


Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


For immediate consideration, please forward your resume to hmartin@synergishr.com


If you require assistance or an accommodation in the application or employment process, please contact us at hmartin@synergishr.com.


Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at