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Administrative Assistant

2 months ago

Newport Beach, United States HRS Commercial Full time

ABOUT US:

We are a fast growing commercial real estate advisory and brokerage firm based in Newport Beach, CA. Our culture can be described as hardworking, energetic, ethical, collaborative, and joyful. We value excellence, customer service, and integrity. This rewarding position offers the ideal candidate a competitive salary, the chance to work in a professional, positive and fast-paced environment, and opportunities for growth within the company.


ABOUT YOU:

The ideal candidate will be software-literate with proficiency in, or the ability to learn and effectively implement, software solutions such as CoStar, LandVision, Hubspot, Mailchimp, MS Office, MS Outlook, One Drive, Adobe Suite (InDesign preferred), Google products, and more.


Current commercial real estate transactional knowledge is a plus, but more important than that is someone who is a quick-study; highly organized and detail oriented; a self-starter; has critical thinking and creative problem solving skills; and high initiative, follow up and follow through. Excellent written and oral communication skills are a must.

JOB SUMMARY:

Provide support with administrative work, business development, and marketing efforts. Produce high quality reports and presentations. Help create and maintain standard operating processes, and provide accountability for others using the processes. Leverage the use of virtual assistants for repetitive tasks to expand your capacity. Communicate and coordinate with vendors, brokers, and clients with exceptional customer service. Collaborate and exchange ideas to create the best possible outcomes.