Administrative Assistant Senior

3 weeks ago


Nashville, United States Meharry Medical College Full time
The Administrative Asst, Sr., under general supervision of Department Administrator responsibilities includes serving as direct assistant to Internal Medicine Chairman, assisting the Department Administrator with special projects, backup to the Clerkship Coordinator, Residency Coordinator, travel & expense reports, expense reporting, data base maintenance, records & transcribes meeting minutes. This position handles a wide range of administrative and executive support related tasks, and uses discretion in dealing with sensitive situations.

Daily Operations
  • Performs front office and other clerical duties including, but not limited to: answers phones and greets all visitors in a courteous and professional manner; opens and sorts mail; campus wide errands; transcribe dictated recordings; designs, coordinates travel arrangements and expense reports for faculty members, keeps Chairman's calendar and other duties as requested.
  • The person will oversee special projects as designated by the Department Administrator and/or the Chairman. Coordinates the scheduling of special events and meetings occurring on and off campus. Works with the Administrative program coordinator. Interacts with campus management (as needed). Other special projects as needed.
  • Serves as the initial contact for the Internal Medicine Department in the School of Medicine. Greets all guests, assist the Internal Medicine Chairman & Department Administrator with a variety of projects as needed. Maintains the Internal Medicine faculty database and calendars.
  • Provides administrative support in the development, implementation, and marketing of program/project function. Provides contingency support to both the Residency & Clerkship coordinators.

Required Skills
  • Interpersonal skills necessary to develop and maintain effective internal and external relationships and to project a professional and positive image of the Institutions
  • Must know Microsoft Office applications.
  • Ability to organize and manage multiple tasks concurrently.
  • Skill in organizing resources and establishing priorities.
  • Ability to make administrative/procedural decisions and judgments.
  • Advanced writing and editorial skills.
  • Clerical, word processing, and/or office skills.
  • Skill in the use of personal computers and related software applications.
  • Ability to interact with students, faculty and/or staff in a team environment.
  • Records maintenance skills.
  • Ability to coordinate and organize meetings and/or special events.
  • Knowledge of communication principles, media, and marketing techniques.
  • Establish and improve procedures and processes by addressing issues and risks

Required Education and Experience
  • Bachelor' s degree from an accredited college or university with a minimum of four (4) years of related experience in an increasingly responsible capacity required.
Learn More

  • Nashville, United States Meharry Medical College Full time

    The Administrative Asst, Sr., under general supervision of Department Administrator responsibilities includes serving as direct assistant to Internal Medicine Chairman, assisting the Department Administrator with special projects, backup to the Clerkship Coordinator, Residency Coordinator, travel & expense reports, expense reporting, data base maintenance,...


  • Nashville, Tennessee, United States Meharry Medical College Full time

    Job SummaryThis senior administrative position supports the Internal Medicine Chairman and Department Administrator at Meharry Medical College. The ideal candidate will have a strong background in administration, excellent communication skills, and experience with special projects and event coordination.Key ResponsibilitiesProvides administrative support to...


  • Nashville, Tennessee, United States MSCCN Full time

    About the OpportunityWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at MSCCN. This role will provide administrative support to our leadership team, ensuring seamless execution of daily operations.Key ResponsibilitiesCoordinate travel arrangements and process expense reports via ConcurAssist with scheduling...


  • Nashville, Tennessee, United States FACTOR, INC. Full time

    About Our TeamWe are a geographically diverse workforce spanning 4 time zones and 9 states, with over a decade of experience serving our clients remotely.We are seeking a Senior Administrative Associate to join our team and support our growth. As a Senior Administrative Associate, you will be responsible for providing administrative support to senior...


  • Nashville, Tennessee, United States ELECTRONICS RENEWAL LLC Full time

    Job RequirementsELECTRONICS RENEWAL LLC is seeking a Senior Systems Administrator to join our team. The successful candidate will have experience in IT system administration, with a strong focus on network administration and security.The Senior Systems Administrator will be responsible for maintaining and upgrading workstations, servers, software, and...


  • Nashville, Tennessee, United States Dynamics ATS Organic Full time

    About the Job: As a Senior Executive Administrative Assistant at STI-TEC, you will play a critical role in supporting the Office of the Undersecretary of Defense (OUSD) by providing various administrative services. Your responsibilities will include maintaining schedules and calendars, official correspondence, and other duties. To succeed in this role, you...


  • Nashville, Tennessee, United States Meharry Medical College Full time

    At Meharry Medical College, we are seeking a highly skilled and experienced Senior Administrative Coordinator to support our Internal Medicine Department. As the direct assistant to the Chairman, this role will involve serving as the initial contact for the department, coordinating travel arrangements, maintaining calendars, and providing administrative...


  • Nashville, Tennessee, United States Integrated Resources, Inc Full time

    We are seeking a highly motivated and detail-oriented individual to fill the role of Administrative Services Assistant at Integrated Resources, Inc. This is a great opportunity for someone looking to gain experience in administration and develop their skills in data entry, customer service, and teamwork.The successful candidate will be responsible for...


  • Nashville, United States Meharry Medical College Full time

    Coordinates and manages offices activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work related decisions in accordance with existing policies and procedures. Position may oversee the work activities of lower level support personnel. Daily Operations Acts as liaison...


  • Nashville, Tennessee, United States Meharry Medical College Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Meharry Medical College. This is an excellent opportunity for someone who excels in administrative support and is passionate about providing exceptional service.Job SummaryThe Senior Administrative Coordinator will play a vital role in...


  • Nashville, United States Meharry Medical College Full time

    This position will support the Dean of the School of Medicine with administrative and operational activities. The position will provide high level of administrative support to the Dean in achievement of the school's goals; performs confidential and detailed administrative duties; consults and communicates with members of the executive committee and other...


  • Nashville, United States Meharry Medical College Full time

    This position will support the Dean of the School of Medicine with administrative and operational activities. The position will provide high level of administrative support to the Dean in achievement of the school's goals; performs confidential and detailed administrative duties; consults and communicates with members of the executive committee and other...


  • Nashville, United States FACTOR, INC. Full time

    The opportunity FACTOR, INC., a leading provider of risk management solutions for government and industry, is seeking an Administrative Assistant to work (mostly) remotely with our growing team. The position is based in Nashville, TN, and requires occasional in-office activities each week. Since 1997, FACTOR has supported clients such as railroads and other...

  • Executive Assistant

    4 weeks ago


    Nashville, Tennessee, United States ACL Digital Full time

    About the JobThis Administrative Services Assistant role is perfect for someone who enjoys providing high-level administrative support to executives and senior leaders. The successful candidate will have excellent organizational skills and be able to work effectively in a fast-paced environment.Salary: $50,000 - $65,000 per yearKey ResponsibilitiesPerform...


  • Nashville, Tennessee, United States Techome Full time

    Job Title: Senior Financial AdministratorWe are seeking a highly skilled Senior Financial Administrator to join our team at Techome. As a key member of our financial operations, you will be responsible for preparing and examining financial records for our companies.Company Overview: Our company specializes in real estate development, property management,...


  • Nashville, Tennessee, United States Volt Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented Senior Administrative Support Specialist to join our team at Innova Solutions. This role will provide administrative support to our security team, ensuring the smooth operation of our airport facilities.


  • Nashville, United States HCA Full time

    Description Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with HealthTrust today and find out what it truly means to be a part of the HCA Healthcare team. Benefits HealthTrust, offers a total rewards package that supports the health, life, career and retirement...


  • Nashville, United States HCA Full time

    Description Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with HealthTrust today and find out what it truly means to be a part of the HCA Healthcare team. Benefits HealthTrust, offers a total rewards package that supports the health, life, career and retirement...


  • Nashville, Tennessee, United States Dynamics ATS Organic Full time

    Job Title: Executive Assistant to Senior LeadershipCompany Overview: STI-TEC is a fast-growing solutions provider that specializes in delivering professional business and information management services. Our company focuses on integrity, loyalty, and trust.Job Description: The Senior Executive Administrative Assistant will provide administrative support for...


  • Nashville, United States Servpro Industries, LLC Full time

    What we offer Excellent health benefits plan, which includes day 1 eligibility for medical, vision and dental options 401(k) with company match Company profit sharing plan Generous paid time off package Paid parental leave Company-paid mental health benefit through Headspace 2 free on-site fitness rooms Employee Assistance Program Employee Resource...