Office Administrator

4 weeks ago

Greenwich, United States SANDOVAL'S LANDSCAPING AND MASONRY INC Full time

Company Description

Sandoval's Landscaping and Masonry, Inc. is based in Stamford, CT, with our office located in Riverside, CT. We specialize in landscaping and masonry services, as well as property maintenance services, in Fairfield County, CT.


At Sandoval's Landscaping and Masonry, Inc., dedication to craftsmanship and a passion for excellence have been the cornerstones of our success for the past 26 years. Built from the ground up by our owner Oscar Sandoval, we have grown from a small, local enterprise into a respected name in the landscaping and masonry industry.


Our journey began with a single mission: to deliver outstanding quality and personalized service in every project we undertake. Over the years, this mission has propelled us to new heights, allowing us to transform landscapes and create stunning masonry work. We take immense pride in the reputation we’ve built and the many satisfied clients who continue to trust us with their visions.


As we look to the future, we are excited to expand our horizons and continue growing our business. Our goal is to build a dynamic, talented team that shares our commitment to excellence and innovation. By bringing on new team members who are eager to contribute their skills and energy, we aim to enhance our capabilities and reach new milestones.


At Sandoval's Landscaping and Masonry, Inc., we believe that our success is a testament to the hard work and dedication of our people. We are enthusiastic about welcoming new talent into our fold, helping them grow alongside us, and achieving our collective goals. If you’re passionate about making a difference and ready to be part of a thriving team, we invite you to join us on this exciting journey. Together, we’ll continue to build on our legacy and shape the future of landscaping and masonry.


Role Description

At Sandoval's Landscaping and Masonry, Inc., we’re hiring an office administrator to join our dynamic team. Your role will involve managing day-to-day office operations, coordinating and assisting with administrative tasks, bookkeeping and data management, and ensuring the office runs smoothly. We’re looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment.


Our team is motivated by a dedication to excellence and embraces a lively and welcoming workplace. Our philosophy centers on creating a supportive work environment grounded in professionalism and honesty, where open dialogue and lifelong learning are valued. If you thrive in a team setting, welcome diversity, and are dedicated to learning and growing in the workplace, Sandoval's Landscaping and Masonry, Inc., is an ideal destination. Join us as our new office administrator and build a fulfilling career while enjoying a healthy work-life balance.


Responsibilities

  • Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
  • Manage communication channels, such as phone calls and emails
  • Supervise office staff, including clerical and administrative personnel.
  • Maintain filing systems and ensure the proper retention, protection, and disposal of records.
  • Manage data entry and other record-keeping tasks.
  • Oversee office supplies to ensure resources are available when needed.
  • Establish and implement office policies and procedures to maintain order and efficiency.
  • Review and update office policies as necessary to reflect changing needs.
  • Assist with budget preparation and track expenditures.
  • Process invoices and manage accounts payable and receivable.
  • Ensure a safe and clean work environment.
  • Provide regular office operations reports to management and identify areas for improvement.
  • Support the recruitment, onboarding, and training of new employees.
  • Ensuring that the office follows company policies and procedures, and coordinating the activities of the administrative team
  • Answering phones, speaking with clients, and handling correspondence
  • Keeping databases up to date and in check
  • Greeting clients and visitors, processing incoming orders, and troubleshooting order issues 


Qualifications and skills

  • Administrative Assistance, Communication, and Customer Service skills
  • Proficiency in operating office equipment
  • Experience in office administration
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Detail-oriented and proactive in problem-solving
  • Previous experience in landscaping or construction industry is a plus
  • Keeps track of deadlines and multiple tasks simultaneously
  • Completes tasks on time and can properly prioritize work.
  • Proficiency in using office software and database management.
  • Strong attention to detail.
  • Provides excellent customer service.
  • Comfortable tracking office budgets, expenses, and supplies.
  • Works effectively as part of a team and contributes to a collaborative office culture.
  • Ability to plan, coordinate, and execute office projects or events.


Education and Requirements:

  • High school diploma, GED, or equivalent
  • Three to four years’ management experience in an office setting
  • Specific industry (construction) experience preferred
  • Proficient with Microsoft Office software and phone systems
  • Spanish - Speaking/Writing


If you are prepared to make a substantial impact and help drive our company’s success, we encourage you to apply and join our committed team.

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